Who makes the decissions?

No ONE person should have such authority as to dictate scope of work or amount to be spent.

Try addressing it in a manner where the BOD decides WHAT will be done or what the BOD would like to consider being done... solicit quotes for the work... choose the vendor/quote or scale back a project to fit a budget or reserve funds amount available.

I agree with you!!!! The next meeting comes will let the whole board know that we all have the right to make the decision and agree on it...not just the president of the association only.

Yeah great run this hoa by committee thats not a wise idea at all. I have been there and resigned over that whole concept. Simple repairs should be done same day not a month later that just makes a bad thing worse. You have a PM and a Pres that should be enough but cc the bod as a fyi

thats the right way not wait a month for a committee to argue about a small problem thats how we lost 2 pumps and incured a mountain of problems thata used to be fixed by 2 phone calls....are you running a business or a committee meeting of people who want to be in touch and actually produce zero for the goood of the community at large........I say run it past the bod twice and if it takes longer to get a majority to agree via email then go back to Pres / PM that at least works....Do you reaLIZE THATS WHY YOU HAVE A PRESIDENT TO MAKE DECISIONS. Thats the right way unless your running a social club.......

JohnM3 : Thanks for your intake....I must say I disagree with you..., I feel the whole board should agree and make the decisions...other then just the president of the association. Otherwise why have board members . I feel it's not up too the president of any association to make all the decisions.

Thanks MaryA1 ! The board meeting s coming up soon and I will bring up to all the board members.....that the president of the association should not be the only one to make the spending expense amount or decisions on new topics and that we all the board mewmbers should vote on what we can spend for repairs and not just the president of the association.

Take a look at your documents, most likely the Bylaws.

It may (should) spell out the specfic duties or authority of each Officer as an individual. If such authority as the Pres. is exerting is not EXPRESSED then there is no reason to assume that such authority exists.

Its best to show things in writing to avoid confusion.

As for the president of the association she was thrown to into being the president of the association, and the PM just listens and doesnt say anything. And your answer is if the president and the PM both agree and the other board members disagree...will have to have a vote with the board.

Steve: We do not live there so you have to give us the entire story. This is a totally different situation than the one I have lived with for the past many years.....its just I am watching everything I built being destroyed in my own eyes and its very dishearting to ss what you have stood for destroyed.......

Thank you Steve as some seem to think we are dictators what they fail to understand is in the absence of working members the President is forced into that position many thanks for your thoughtfull conclusions and you may never hear this again but I intend to say it THANK YOU FOR TRYING TO MAKE A SYSTEM THAT IS A WRECK WORK. I just wish that people who have no inclanation to make there hoa a good place to live to please quit or etter still stay away from the BOD

Steve:

Again how long has she served on your Board?

Is she making bad decisions?

Are the other members of the Board in the position to make informed decisions in a timely fashion?

A few weeks ago we had a severe storm move through the area. We lost an 80' oak tree and two roofs were damaged. The only Board member aware of this is me. By the end of the following day the roofs were repaired and the tree removed because I made the decisions who to call and who could handle the work that needed to be done.

There is no way asking the other 8 members of the Board for their thoughts as to what should be done would have been efficient, or timely.

If you needed to obtain the support of the other Board members whould you wait till the next monthly meeting?

IMO the reason you have a President is to move things along. Make this system work.

If you have the need to hear the opinions of others or make a group decision on each and every matter I would suggest the operations and management of your property might suffer and most likely will.

Nothing more frustrating for me when I have to discuss issues the other members of the Board who have no knowledge of the details and expect me to repeat over and over again what happened so they might make their own determination about a matter that has already been addressed and settled.

Steve, my advice pick your battles carefully. You might risk alienating not only the President, MC but also the other members of your Board. And for what so everyone has their say, the process might slow down in getting things done, and in the end it accomplishes what?

If you only concern is the other members of the Board not having a say IMO hardly worth rocking the boat over.

IF the President is doing her job in a satisfactory level stay out of the way.

I would guess there are other more pressing issues facing your property today other than who makes these types of decisions.

Good luck.

Or since in most HOA's the members elect the directors and the directors choose the officers, you can move the president to another position and elect a new president.

So let me get this straight the President, according to Steve is doing a "fine" job except she dares to make decisions on her own. How long has this gone on? Perhaps the other members of the Board trust someone who is doing a fine job? Sounds odd. In my documents the President is the head of the corporation and is given the same powers as the executive of any corporation.

Do they rotate Presidents at GE just because??????

Does the President at Google make decisions on their own?????

And as Steve has failed to provide any more details than spending amounts of money on repairs and other items my question is what amounts of money are we talking about?

Somehow, someway she got into this position. Perhaps the remaining members of the Board voted her in???? That would be my guess.

So now it is suggested she be voted out! Guess that's the way you show your appreciation for someone doing a "fine" job. And who might be willing and able to take over. Steve???

Or as Steve has suggested "we can take turns". Sort of like a kindergarden game you switch roles once in a while to accomplish what?

Is that stated in your by-laws. Once you have a President doing their job in a satisfactory manner you move them out and take turns. Makes no sense to me.

So the system is working "fine" the woman is doing her job but now Steve plans to throw a monkey wrench into the works.

I was taught many years ago, in life you find good people who can do their jobs and then YOU stay out of their way. Guess Steve is hellbent on having his say in every decision made no matter what the result good or bad.

In life sometimes someone has to decide. No need for debates, discussions, or committees or waiting for another monthly meeting to drag out a rather simple issue to the point when nothing gets done.

Steve's President is doing a "fine" job, just Steve needs to fix it. Sounds like a real bad move to me.

Good luck.

JonD1: Take a valium....no Im not going to thorw a monkey wrench into the works.....I do appreicate what she's doing....but I only feel that the other board members should be able to agree on amounts to spend on repair jobs on the units...etc.

Thanks!

Steve:

So this woman is doing a fine job.

And in your mind questioning her methods will do what? Funny how some people can take things when you attempt to force changes to a system that works.

Do any other Board members share your concerns? If not then when you suggest this change and they don't agree what have you accomplished?

Steve how long has the President served on your Board?

How long have you served? Is there some reason you avoid answering that question?

Perhaps some of the members of your Board don't want to be as involved or have these types of decisions placed on them.

I don't need a valium I just don't understand the need to change something when it appears to be working and if no one else seems to have a problem.

Please respond

How long have you served?
How long have you known the President?
How familiar are YOU with the details of the decisions she has made?
How familiar are the other members of the Board with these same details?

Thanks

While I do not know the specific situations where other HOA presidents make the decisions without input from the other Directors (except for JonD1’s emergency situation with the tree damage to roofs) – and with SteveC4’s question about how other HOA BOD’s operate re decision making – here is a snapshot of how my BOD operates. We are condos that look like townhouses in IL. Our Master HOA (single family homes plus 2 condo HOAs) operate in a similar manner. We all are under the same IL statutes/laws.

The BOD members vote to make the decisions – majority rules, also must achieve a quorum, occurs at BOD meeting. We have a 5 member BOD. This is per our governing docs.

When a decision is needed before the next BOD meeting, it is done via email and ratified at the next meeting. This is not done for contracts – usually done for HO ARC requests. (I know that this may not be not exactly per IL condo act open meeting requirement.)

The usual types of expenses or actions requiring BOD action (not President only action) include:
1-Any contract (renewal, new)
2-Repairs to buildings beyond minor repairs
3-Maintenance beyond what is in an approved contract
4-Additional snow removal, de-icing beyond what is in the contract
5-HO ARC requests

Exceptions are:
1-in emergencies when a quick decision is needed. In some instances the PM has the authority to address especially if the President is not contactable, (for ex., burst water pipe or sewer line).
2-The PM is given authority to act on specific HO requests, mainly guided by the cost. For ex., request for exterminator to address yellow jackets, request for small repairs to a building.

Bonnie

MaryA1: I totally agree with you!!! Thank You

Mary:

You first comment is you cannot speak for me then you proceed to do exactly that.

And for you to determine what is "PROPER" for my property or any other knowing nothing about any other association except your own well I would never assume to have that ability. Obviously, YOU feel comfortable determining "PROPER" behavior for every other association in America.

Some Board members and possibily many, have no real interest in doing their job. IF they all resigned as you suggest many properties would have a tough time filling the Board. In my time serving we always seem to have those that do the work and those that show up each month maybe and have done little since the last meeting.

In my world I wish to have a system that works. Not work under the rule that everyone, even those that have nothing to offer need to have imput on every decision.

Seems you and Steve agree. I have gone back and read some of Steve's previous posts. Seems Steve has many issues with his Board, the parking on his property, how the President should act in his opinion, and the number of bids HE requires when under Florida law they are not required. Seems Steve IMO wants to micro-manage the entire operation of his property, all 28 units.

He even suggested the property sue a former management company for failure to perform needed maintanance on his property. Failing to understand it is the Board that should have taken the steps to maintain his property and the MC acts at their direction. Sort of suggests to me a basic lack of understanding as to the roles of the MC and Boards on HOA/condo properties.

But now his suggestion the position of President be rotated to give every Board member a chance, even those with no interest in doing so.

Mary you work under AZ law and I thank God each day when I read what is required to operate under AZ and Florida state law that here in NY we don't have many of the same requirements.

Mary you and Steve agree and that's fine. Water seeks its own level. But in the future please refrain from suggesting what others do that may differ from your handling of a similar matter may not be "PROPER". You are entitled to YOUR opinion and that is all you have but simply because someone does it differently for you to conclude their behavior is not "PROPER" well perhaps it is not your place to make that sort of determination.

Jon, it may work now but what happens when you are gone???? If you make all of the decisions instead of doing your job and managing the Board and hopefully training the others to do the right things then what kind of legacy are you really leaving?

OK Jon, just don't break your arm patting yourself on the back.