Meetings in Florida

Judy the meeting would be called to order. A Board member would make a motion to go into ES for consultation with attorney which would be voted on. When the ES was complete the Board would then return to the meeting and a motion to leave ES with a brief description of what happened in ES. For example:
Mr. Crist made a motion to go into Executive Session at 8:48 p.m. pursuant to Section 720.303 (2) (A) of the Florida Revised Code for the following:

1. Conferences with the Law Director concerning disputes those are subject to pending or imminent court action.

Motion was seconded by Mr. Bush.
Mr. Obama - yea: Mr. Crist - yea: Mr. Bush - yea.

Mr. Obama made a motion to leave Executive Session at 9:58 p.m. with no action taken. Motion was seconded by Mr. Crist.
Mr. Obama - yea: Mr. Crist - yea: Mr. Bush - yea.

The homeowners are not entitled to know what was said in ES but they are entitled to know of any decisions made in ES. i.e. hire a new attorney, instruct the attorney to commence a civil suit against X.

Judy,

The meeting with the attorney should have been either done before any meeting was called or at another time and place. How did they handle the privacy issue within a meeting already being called? Yes, a members meeting needs to be properly noticed and verified prior to a meeting but the attorney meeting would not need to be.

Maybe I asked my question wrong. Our Property Manager, althought she was running bother parts of the meeting, said that the part of the meeting following our closed session does not count as a meeting. Nothing voted on would mean anything because the second part of the meeting was not re-called to order. (The homeowners were not present during our talk with our attorney).

Judy,

Whether a closed session or an open session, the meeting should be called to order and adjourned. In this instance, the closed meeting should have been called to order and adjourned when it ended, then when the meeting was opened to the members it should have been called to order and adjourned when it ended. The open session should be treated as a complete meeting as should the closed session. Separate sets of minutes should be taken for each meeting.

Even if the open session was not called to order, IMO, it would still be a valid meeting. If the PM was running the meeting as you say, I can't imagine why she didn't inform the Pres to call the meeting to order.

At a recent meeting with our attorney re taking an owner to foreclosure, we were advised that no recording of the meeting should be done. And I believe I read here sometime in the past that minutes should not be taken during ES because of the paper trail if someone requests copies of minutes. This is applicable to Florida.

No decisions were made in this meeting. It was discussion re foreclosure with one individual only. We were meeting to address what direction to take. I can understand necessity for documenting decisions but personal/personnel info was not to be documented.