Organizational Meeting

Richard,

The people who are elected should get together after the annual meeting, exchange contact info and schedule a time to meet within the 10 days. Ideally, the old Board should be in attendance as well (to turn items over) but that doesn't always happen.

Typically, the initial running of the meeting should be done by one of the old members. If the entire old board is present (or if just the old President is there), the previous President should preside until thier replacement is appointed.

Rarely is there any real business conducted at this meeting as new people are just finding out what is happening. However, if the old Board is organized enough, they should have prepared a list of items that are needed to be done and the new board can act on or table the items as they see fit.

Hope this helps,

Tim

Richard,

Although your docs state this meeting must be held w/i 10 days of the annual meeting, it would be a good idea to hold it immediately following the annual meeting so that another notice is not required to be sent out to announce the meeting (for states that have open meeting requirements). That way all the board members will be present along with any new members elected to the board. All the members of the outgoing board should be at this meeting which would be chaired by the Pres. who chaired the annual meeting. The Sec who took the minutes of the annual meeting would take minutes of this organizational meeting. After the elections are over and the meeting adjourned then the newly elected officers will assume their positions. IMO, no other "business" should be conducted at this meeting. This is an organizational meeting for the sole purpose of electing the officers of the BOD and an opportunity for outgoing board members to turn over assn records they may have in their possession.

My thanks to all that posted. Since our docs are very vague on this issue, I believe we'll try having the meeting immediately after the annual.

Only problem will be getting the old board to stay in place long enough. The only thing they want now is just to get out of dodge......I realize we can have the meeting without them. Maybe one of the board members that has another year will volunteer to chair the meeting.