meetings

We have a board of 5 members. If three of the board members are together, is this considered a meeting? Our property manager is on site 2 times per week. The board posted a sign on the bulletin board that says there may be meetings or workshops held during the time of the property manager being on-site. There is no agenda on the notice and so far no minutes. We feel this is illegal. What do you think?

Les (florida)

The property mananger is only on site about 6 hours per week. The purpose of them being on site is to answer h/o questions and concerns. The board thinks they need to be there.

Doesn't sound illegal so far.... but it all depends on what is discussed. You voted in your BOD, do you trust them follow the rules? Its your vote.

Lets say you have an official HOA meeting and approve a budget for $10,000 for landscaping. Good, thats legit. But this doesn't mean the BOD needs to give you minutes, notes, etc, every time they talk to the landscaper.

The same goes for the property manager. Once all the approvals are in place for the services someone is providing, one doesn't need to report back to the homeowners every little detail that is talked about with a particular vendor.

My 2 cents.

Thats just silly. I have found that most people who enjoy serving on boards/officers are retired and "some" even enjoy spending time with the other officers. If they are retired, they may just be looking for something to do.

I think your taking the term "quorum of the Board meeting" a little to literally.

Steve,

It may be "silly" to you but laws are laws and must be abided by. I don't know what the real intent of FL's open meeting law is but I do know that the AZ open meeting law is designed to afford members the right to attend ALL meetings of the assn. Past attorneys general have ruled that when a quorum of the board meets and discusses assn business -- whether a vote or any action is taken or not -- this constitutes a meeting and it must be properly noticed. Therefore, if those FL board members were in AZ they would be in violation of the open meeting law if the meeting was not properly noticed. Just posting a notice saying a meeting may take place is not a proper notification of a meeting which would include a specific date, time and place. AZ does not require an agenda to be posted as FL does.

With a board of directors of 5, 3 of them present constitues a quorum. All meetings require a notice, an agenda, and minutes. Our board and the PM seems to think differently. They have no regard for Florida law. Gov. Crist vetoed a bill 2 years ago that Homeowners would have the same rights as Condo owners in that if a complaint was filed, an ombudsman would investigate the allegations. Right now, the only way you can challenge the board on illegal items is to hire an attorney. So, I suggest all the residents of Florida, e-mail or call our legislators to press them for change.