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JayM7 (Arizona)
Posts: 10
Posted:
First of all let me state I am from Arizona.

Recently we had our annual meeting to select the new Board members. I was elected to the previous Board with a very High number of votes. During the first two months we selected at our first meeting a person whom appeared to be competent, since he was a president of a larger HOA in a neighboring city.
Anyway after the first month the board realized this guy was a mini dictator and was meeting with everyone except God and representing himself as doing the boards business. To make a long story short when confronted..he quit.

Well this year he ran again..No matter that the present board after he resigned identified over 80,000 bucks worth of saving in operating expenses and through renegotiated contracts after we took over from the builder.

Anyway prior to the meeting a Board member discovered that he had e-mailed to each of the HOA Members a very damaging letter accusing us of conducting secret meetings ..approving expenditures in the we hours of the morning and basically not getting approval to do anything..we just did it according to him..All false accusations of course. He even had the audacity to say I quote " Rumor Has it that the board has been conducting business without posting the notification of meetings".

The only business we ever conducted outside the meeting was that of Architectural review of which I was the chair, and normal house keeping like replacing a plant or having a tree removed after it blew down. In other words normal maint housekeeping..The board agreed that discussing or having a owner wait up to 45 days for approval was not good given that the VA requires an answer in 30 days or it is considered approved and lots of stuff like trees and normal building can be time sensitive in AZ..So... the property Management team would send us the owners request..Since I was an ex builder I reviewed it with the owner suggested changes such as Hurricane clips or a different means of support, made the changes with the owner then submitted it via e-mail to the other Board members with the changes. After approval they then would be allowed to proceed..Many times within 4 days of submitting the request.

I don't see anything wrong with that and I certainly don't see where that violates any law of the state. I could be wrong..But the Property folks say lots of their clients do it that way..

Anyway needless to say I lost by 5 votes and another fellow, the treasurer who was singled out by this moron decided to hell with it and didn't run.

I really don't care about losing.. that's life..My question is does anyone in aridzona know if I or the board broke the law by approving things this way? If it was a structure we would require them to get approval in writing from the neighbors so they would not be surprised.

I was really upset at the wording of the letter. During the annual meeting he stood up and took credit for things he was not involved in, making it appear he was far and away the king dolt among us.

He even called the sheriff(During the meeting) to have them there because he had told them, when I was talking to the members, that There was going to be trouble and the sheriffs office should send someone.

Anyway I have checked with a Lawyer and He has informed me that the letter was malicious in its intent and it was definitely Liable. Before I proceed any further I want to make perfectly sure we didn't screw up ourselves by approving the landscape maint stuff and the Arch requests without having a monthly meeting.
RobertR1 (South Carolina)
Posts: 5,164
Posted:
Jay, I am pretty sure our resident AZ expert will weigh in and set the AZ stuff straight. Such a shame that things come to this. Nothing you have told us here is cause for all this uproar, but it happens for less. All this could be taken care of in ten minutes by adversaries that have the best interests of the association uppermost or have adopted that is the only reason for living in an HOA....the health of the association.

I am a little confused that you would get to the point of hiring an attorney to sue for slander and then ask an opinion Board like this one, whether you have conducted your Board business legally. Seems to me, this lawyer should be made privy to your actions during your tenure and let him decide if this will jeopardize your standing. The board making mistakes are normally not cause for court action and I would believe intent to mislead or reap monetary rewards or other criminal conduct, is necessary to even make a charge in a court of law.
If you lawyer says what this person wrote is liable, that is a separate issue and really has no connection with the BOD. The caveat being that you might want to get your lawyer to review the D and O insurance the association should carry and see if you have some protection under that.
JayM7 (Arizona)
Posts: 10
Posted:
Yes you are correct in some respects but you are not privy to the e-mail and letter he sent..The attorney I have was not familiar with HOA law..many are not but he said on its face the letter looked like libel. He just asked me to ask..I could ask him to check but then it costs me up to a grand for the research and so on..the consultation was 100.00. The animosity you think is so easily defused was attempted..You have to be aware of the entire situation..I was just asking if someone in AZ is aware of the law as I have explained it. Like I said I have asked a few other HOA's here and they do the same thing we were doing but none could tell me if it was legal. Our property management team suggested we do it this way. If I have to get a legal opinion from a HOA lawyer I will. The purpose of the forum here is to ask questions of others who may have run into problems. It seems there is always someone out there that is willing to question and criticize. To me if I didn't know the answer to what I was asking or what anyone else is asking I just would not comment. He is not suing me or anyone else. I am well aware of the protections afforded Board members by AZ Law.
JayM7 (Arizona)
Posts: 10
Posted:
By the way I am not suing for slander. I am suing for libel. Now can anyone from Arizona answer..thanks.
MaryA1 (Arizona)
Posts: 7,043
Posted:
Jay,

As I'm sure you are aware, AZ has an HOA open meeting law which says that ALL meetings of the BOD are to be open to the members, except for discussion of certain topics which would allow a closed session. With regard to email communications between board members, they must comply with the open meeting law although email communication is not explicitly mentioned in the statute. Several attorney's general have issued opinions regarding the HOA OML in which they have reiterated that a meeting occurs when a quorum of the board meets to discuss assn business whether any action or vote is taken or not. Therefore, if the board "meets" by email they are legally in violation of the OML. However, there is a way to get around this as pertains to architectural approvals. The A/C chairman or property manager can be given the authority to approve certain types of requests outside of a meeting of the committee or board. (Our PM has this authority.) However, if the board meets every month there shouldn't really be a problem with getting the reply back to the member w/i 30 days. My HOA has the same requirements and I know that has never been a problem. But, if there is a delay for whatever reason the member could always be sent a letter indicating more time is needed to review their request.

As for the libelous letter, it may be best to just ignore it. At some point the members of the assn will find out exactly what type person he is. If they still wish to have him as a board member then they'll be getting what they deserve! When other board members start resigning and it becomes difficult to find candidates, all because of him, the tide will start to turn. Until then, just sit back and bide your time.

FYI, here is the AZ Legislature's website where you can view and copy all the HOA statutes:

www.azleg.state.az.us/
Click on Legislative Council, then on AZ Statutes. Scroll down to Title 33 then click on Chapter 9 for Condo statutes (33-1201-1270) or Chapter 16 for planned communities (33-1801-1816). Also, scroll to Title 10 then click on Chapter 24-40 for the Nonprofit Corp statutes (10-3101-10-11702).
JayM7 (Arizona)
Posts: 10
Posted:
Thanks Mary for the reply..How you explained it is exactly how we approved it.
We do review a number at the meetings but we have a number of folks that own property that are here for a limited time( Snow Birds). Some come here for the Christmas break and have two or three weeks to get something done. Also some things are at the beck and call of contractors schedules. I can assure you the projects I speak of were very small in nature and required limited building if any at all. Myself I don't think its correct having someone wait say 30 days then a few days for the mail to be delivered to plant some flowers or build a wall. Thank you so much for the info..Matter of fact this guy is the same guy I discussed with you last may. I think I am going ahead with the Lawsuit which won't be for money but a written apology..Thats all I want. I retired after 25 years in The Army all Infantry..I have been in 20 countries. In 4 or five of them they were shooting at me and in a couple they were actually trying to kill me. I have been called many things by many folks in many different languages but I have never ever been called a liar or a crook..Which is basically what myself and the 4 other board members were called. Thats why I am not letting it go. Anyway thanks alot for the answer. I appreciate it very much.
RobertR1 (South Carolina)
Posts: 5,164
Posted:
Well Jay,
You did make two people happy today. I will not answer anymore of your posts and you will be happy because I don't.
MaryA1 (Arizona)
Posts: 7,043
Posted:
Jay,

You're very welcome.

I think about every assn has a member such as yours. In my former assn (self-managed), where I was the treasurer, we had one couple who were the "members from Hell". The wife was a friend of mine b/4 I was elected to the board; then I became her punching bag. She called me many things, but never a liar; don't know how she missed that label! At any rate, I learned that it's best to just ignore that type of person. After awhile her invective letters dwindled to just one per year and she and her husband quit attending any meetings or social functions.
MaryA1 (Arizona)
Posts: 7,043
Posted:
Robert,

I always like to hear from you and I'm sure Jay also welcomed your insight. Did anyone ever tell you you're an ole curmudgeon!
MicheleD (Kentucky)
Posts: 4,491
Posted:
Quote:
Posted By JayM7 on 04/03/2010 12:07 PM
First of all let me state I am from Arizona.

Recently we had our annual meeting to select the new Board members. I was elected to the previous Board with a very High number of votes. During the first two months we selected at our first meeting a person whom appeared to be competent, since he was a president of a larger HOA in a neighboring city.


?? "Selected" a person for . . .what? Someone who had been elected to the board and the board then "selected" this person to an officer position?

Which one?

Or the board didn't have enough members and the board then "selected" (drafted) this member onto the board??

Quote:
Posted By JayM7 on 04/03/2010 12:07 PM

Anyway after the first month the board realized this guy was a mini dictator and was meeting with everyone except God and representing himself as doing the boards business.


Opps. Am I detecting a whiff of libel here?

In ONE month on the board?

A "mini-dictator" based on . . . .what? (remember, if you are going to accuse someone in an open forum (and probably amongst yourselves, no doubt) of being a "mini-dictator" you may have to be able to back that up with proof if HE wants to sue to "demand an apology" too.

Quote:
Posted By JayM7 on 04/03/2010 12:07 PM

To make a long story short when confronted..he quit.


After. . .. when? One month? Two months? Three months? How much mini-dictator damage meetings with everyone but "God" and board business did he run amok with in the meantime?

Quote:
Posted By JayM7 on 04/03/2010 12:07 PM

Well this year he ran again..No matter that the present board after he resigned identified over 80,000 bucks worth of saving in operating expenses and through renegotiated contracts after we took over from the builder.


Yeah, never mind that stuff, because he was able to . . . .do how much of that $80K in operating expenses (which you seem to be attributing to him? or am I misreading that), when it appears it was something that it didn't have anything to do with him. So why would it matter if he ran again? Are you really claiming or implying that you all saved $80K that HE would have allowed to have been spent?

Do you have proof for that, too?

Please bear with me, I'm just trying to sort out your scenario and trying to connect some dots that, quite frankly, don't seem to be connecting the way I think you mean them to connect right now. . . .

Quote:
Posted By JayM7 on 04/03/2010 12:07 PM

Anyway prior to the meeting a Board member discovered that he had e-mailed to each of the HOA Members a very damaging letter accusing us of conducting secret meetings ..approving expenditures in the we hours of the morning and basically not getting approval to do anything..we just did it according to him..All false accusations of course. He even had the audacity to say I quote " Rumor Has it that the board has been conducting business without posting the notification of meetings".


My my.

Quote:
Posted By JayM7 on 04/03/2010 12:07 PM

The only business we ever conducted outside the meeting was that of Architectural review of which I was the chair, and normal house keeping like replacing a plant or having a tree removed after it blew down. In other words normal maint housekeeping..The board agreed that discussing or having a owner wait up to 45 days for approval was not good given that the VA requires an answer in 30 days or it is considered approved and lots of stuff like trees and normal building can be time sensitive in AZ..So... the property Management team would send us the owners request..Since I was an ex builder I reviewed it with the owner suggested changes such as Hurricane clips or a different means of support, made the changes with the owner then submitted it via e-mail to the other Board members with the changes. After approval they then would be allowed to proceed..Many times within 4 days of submitting the request.


I guess Mary addressed this, but it appears that what she claims you can do in AZ OMLs and what you seem to be describing here may well be in conflict. Especially the email stuff. But I'm not really going to comment on that since that's closer to her area of expertise, and we really don't know how honestly self-revealing you are regarding what you really did and what you THINK you did and when or how. When people tell their side of the story, it's generally with a much prettier blush than actually is on the rose.

And yes, I realize I do it, too. I'm not trying to be harsh or mean, it's simply human nature.

Quote:
Posted By JayM7 on 04/03/2010 12:07 PM

I don't see anything wrong with that and I certainly don't see where that violates any law of the state. I could be wrong..But the Property folks say lots of their clients do it that way..


And if the Property folks' other clients jumped off the roof, I guess... well, nevermind, I think you know where I'm going with that.

Keep in mind the PMs aren't your legal advisors, they make money off of you.

Quote:
Posted By JayM7 on 04/03/2010 12:07 PM

Anyway needless to say I lost by 5 votes and another fellow, the treasurer who was singled out by this moron decided to hell with it and didn't run.


Hmmm... getting that "libel" whiff again, "moron," "singled out."

I guess you can prove that he's a "moron" and that the other guy was "singled out." I mean, you DID say so in an open forum.

Quote:
Posted By JayM7 on 04/03/2010 12:07 PM

I really don't care about losing.. that's life..My question is does anyone in aridzona know if I or the board broke the law by approving things this way? If it was a structure we would require them to get approval in writing from the neighbors so they would not be surprised.


Again, I think Mary addressed this, but from what I can gather, they "type" of approval, or whether input from neighbors would be required is less critical for OMLs than the idea of the quorum and such.

Quote:
Posted By JayM7 on 04/03/2010 12:07 PM

I was really upset at the wording of the letter. During the annual meeting he stood up and took credit for things he was not involved in, making it appear he was far and away the king dolt among us.


Opps. There's that name-calling "libel" potential that you surely can prove, right? (King dolt)

Quote:
Posted By JayM7 on 04/03/2010 12:07 PM

He even called the sheriff(During the meeting) to have them there because he had told them, when I was talking to the members, that There was going to be trouble and the sheriffs office should send someone.


Personally, I think this is a wise move, if a member feels there may be potential trouble. Sometimes meetings like that can get very contentious.

Quote:
Posted By JayM7 on 04/03/2010 12:07 PM

Anyway I have checked with a Lawyer and He has informed me that the letter was malicious in its intent and it was definitely Liable. Before I proceed any further I want to make perfectly sure we didn't screw up ourselves by approving the landscape maint stuff and the Arch requests without having a monthly meeting.

Well, as bright and as knowledgeable as Mary is about AZ laws, she is not an attorney, she does not know the ACTUAL details of what went down, only the version that you have told her, which may or may not reflect reality.

Even so, this forum is no place to try to obtain cheap legal advice. And that's basically what you are trying to do.

You got pissed about the mean ole letter, so went running off to an attorney, whom you admit has no experience in HOA law or business, and yet he can tell you that the letter is malicious and libelous, without knowing if what the allegations that apparently are in the letter run counter HOA law.

But you don't want to spring a few dollars on a REAL face-to-face AZ HOA-knowledgeable attorney, who could or might even show you what you MAY have done wrong and how to prevent it in the future.

Instead, you want to sue for an apology.

But you want to be sure (from people on a far-away board who don't know a thing about your situation other than what you have said) before you do that???

Something isn't adding up.

Quote:
Posted By JayM7 on 04/03/2010 3:34:22 PM

but I have never ever been called a liar or a crook..Which is basically what myself and the 4 other board members were called. Thats why I am not letting it go.


So, did he actually use those WORDS? "Liar" "crook"?

I mean, I'm just asking because if not, then I don't see what he put in the letter as a whole lot different from how you have characterized him here in this post. Except you also added a sort of megalomanical slant to it by actually calling him outright a "mini-dictator" and then asserted that he had limited mental facilities by calling him outright a "moron."

The bottom line is that I hope you can get some legitimate feedback in the PROPER PLACE regarding what and how your operations may or may not have met AZ OML requirements.

To me that seems to be the first and most important point of order.

It may not SEEM to you like it's fair to make someone wait 30 days for planting flowers or building a wall, or that "snow birds" have to be inconvenienced, etc etc, but if the timing in AZ is such that that is the only way that AZ OMLs are properly supported, then your HOA better make sure all the homeowners are fully aware of how their personal timelines need to be adjust so that the HOA remains on the right side of the HOA laws.

I think you just needed to unload some of the bile that has built up in you over this and you came to this board to help with the release, because, again, at the risk of being redundant, you have to know you will not and can not get the answer you want from this board.

And if you did. If an AZ attorney somehow out of the blue dropped into this thread and said, "yes, you are doing okay," then I would run as far away from that advice as possible. No legitimate attorney will give out advice (free or otherwise) like that based on what you've shared today.

Bite the bullet.

Scrape your pennies together and get the proper legal opinion. Stop shopping it around to other HOAs and online forums.

You will never find the answer to your specific situation and needs that way.

Best of luck to you.

But I would recommend that you step back and be very careful how you continue to characterize this man when you are discussing him with anyone at any time in any format, especially if it ends up in writing, like here.

JayM7 (Arizona)
Posts: 10
Posted:
Wow!!! Where do I start.

Do you know this person? Do you know who I am talking about?

There is no attorney here that has dropped in out of the Blue.

I asked a very simple question I got the answer and it has been confirmed. I really find it odd that there are so many folks that seems to come on these boards to offer responses such as yours from a different state.. I asked a simple question laying out some very basic facts. The person was president..he quit..He slandered and libeled.
Enough said..I am not going to take it. You can put up with it I won't.

He didn't have anything to do with the budget savings that came primarily from renegotiated contracts and media savings months after he left the board.. But he took credit for laying everything out.By the way thats not a libel issue I just mentioned it.

You can believe what you want..If you have some useful information to impart fine. If not why stick your nose in? I posted that the matter was resolved.

I have found out what Mary has said is correct. She has never lied before or have I found her to be incorrect. I did call our PM Rep and yes since I was given the authority by the board, we were correct in what we were doing. Matter of fact he brought up and interesting point, Since they were the PM company for the builder they were given the authority to approve requests by the Builders original Board. That is an item that can be delegated.

Since I didn't post the letter he wrote and had distributed, you were not privy to what was said but you sure acted like you had or at least you were able to give an opinion based upon something you didn't see. You don't have to use the words crook or liar but you can use phrases that mean the exact same thing. You are not a lawyer so I will trust the lawyer I talked to on this one.

I could not believe that you found it necessary to highlight each and every item then respond? What was that all about? What was the purpose? It almost sounds like you are the person I am complaining about and you are a poser on the board.

King Dolt? Do you know who I am talking about? Since I used it in reference to the board in general and him as the head dolt I guess that means I am a dolt also..along with the other Members somehow you found that as offensive to this person that has not been identified. But maybe he have been..Did I mention the word poser yet?

So Yes tomorrow I will be moving forward with the lawsuit at my expense.

Thanks for your comments. They were worthless but I am sure you feel much better now. Thanks for playing.

JayM7 (Arizona)
Posts: 10
Posted:
By the way the sheriff deal? Since it was not a public meeting... it was a private meeting.. the only one that can request a sheriff is the board itself. I don't know what you know about AZ law but that's how it is. The officer that responded was very upset over being called when he found out it was a HOA meeting. But again thanks for your knowledgeable reply.
MicheleD (Kentucky)
Posts: 4,491
Posted:
Quote:
Posted By JayM7 on 04/04/2010 1:19 PM

So Yes tomorrow I will be moving forward with the lawsuit at my expense.


Good for you! Go get'em, Tiger!

Quote:
Posted By JayM7 on 04/04/2010 1:19 PM
Thanks for your comments. They were worthless


No, I think they had the intended effect...

Quote:
Posted By JayM7 on 04/04/2010 1:19 PM
but I am sure you feel much better now.


As I'm sure you do after getting another opportunity to rant about Bad Guy.

Quote:
Posted By JayM7 on 04/04/2010 1:19 PM

Thanks for playing.


Anytime!


RobertR1 (South Carolina)
Posts: 5,164
Posted:
MichelleD, That is a darl'in little man sticking his finger in his eye, whereever did you find him Honeychil? Is he/she a super spy? I would just adore to have one of my own, but if he/she is signifying the end of this thread, or maybe a thumbs up for Jay hiring a lawyer, I second the motion.
MicheleD (Kentucky)
Posts: 4,491
Posted:
Quote:
Posted By RobertR1 on 04/04/2010 2:14 PM
MichelleD, That is a darl'in little man sticking his finger in his eye, whereever did you find him Honeychil? Is he/she a super spy? I would just adore to have one of my own, but if he/she is signifying the end of this thread, or maybe a thumbs up for Jay hiring a lawyer, I second the motion.

It's a thumb up!

(I have other methods to "spy" . . . )
GeraldT4
Posts: 1,022
Posted:
JayM7 - While I'd be curious if you broke protocol and your attorney's response to that is worth seeking, you are suing because of a libelous letter. You should proceed but do so against the individual not the association. The letter was written before he got on the Board. While the letter is Association related it was written by one and proving the outcome of the letter election was affected by the letter is a hard if not impossible thing.
JayM7 (Arizona)
Posts: 10
Posted:
I don't think I said I was suing the association. I have had the papers served.

Amazing the two posers above quite sad really. Funny though I have shown their replies to a few folks and they got plenty of enjoyment out of their hatred. Funny stuff.
JayM7 (Arizona)
Posts: 10
Posted:
Well Jim and Michele I only have a few things to say to you two blithering idiots..if it is your intent to come on these places just to flame and troll around..you two are the champs. Michele your comments were worthless if you have such an elite regard for yourself, that you actually thought they were meaningful again'..thanks for playing..Jimmy boy you are just the typical Board flaming troll. Now run along and change your depends.
RobertR1 (South Carolina)
Posts: 5,164
Posted:
Jay,
I have never been called a Troll before so I am disappointed you didn't include me. I am an old line Troll and been under the bridge for a long time. Clip, clop, clip, clop, oh he comes a stranger down the road for the 4350th time to flame the next poor suspecting homeowner. No, that is not a stranger, it is the Infamous Beauty Troll we call MicheleD from Kentucky. A pleasure to know and nearly all of us bow to her knowledge. Her do know da stuff.

I tell you one thing, if you think your two friends were amused with Michelle's postings, you should be a mouse in Michelle's house when she reads your reply. You have no idea how much this will brighten her day and you did it being nasty......you even failed at being nasty.......good for you Jay and Good bye.
RobertR1 (South Carolina)
Posts: 5,164
Posted:
Oh, where is Jim on this posting.............wrong again Jay.
MicheleD (Kentucky)
Posts: 4,491
Posted:
Quote:
Posted By JayM7 on 04/10/2010 3:48 PM
Well Jim and Michele I only have a few things to say to you two blithering idiots..if it is your intent to come on these places just to flame and troll around..you two are the champs. Michele your comments were worthless if you have such an elite regard for yourself, that you actually thought they were meaningful again'..thanks for playing..Jimmy boy you are just the typical Board flaming troll. Now run along and change your depends.

Aww.

Did Jay get his feelings hurt? Again?



You might need to get a thicker skin if you are going to posts on websites where people are not going to agree with you.

Just sayin' . . .

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