Board Minutes

I just received the Board Minutes for the last 6 months. In reviewing the documents I found that the only things voted on were:

1) Minutes from previous meeting
2) Treasurer's Report
3) Every second month there were either liens, non-judicial foreclosure and bad debt written off.

No other Association business is noticed in the minutes. Nothing that was addressed in Executive Session (summary), outside of a board meeting, action without meeting, nothing. The Association knows that items have been voted on and approved by the board in secret. The Association have not seen the financials for the past 6 months, so we haven't seen where the money has been going in that time frame.

My understanding is that a Board may discuss items in Executive Session, but must come out and vote on them in General Session. Also any item discussed and voted on outside of a general board meeting must be included in the next month's minutes. I also understand that if the board meets in "Action with Meeting" that written notice or contents must be filed with the minutes.

IYO, is this board following correct procedures?

The Property Manager is the one taking the notes and either my wife or I have attended each of those meetings. Are you referring to Executive Sessions as Closed Sessions?

Section 1363.05 of the Davis-Stirling Act
(c) Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.

This has not been done in 6 months. We do know things have been voted on and not mentioned in any minutes. One, for an example was the 2010 budget, never voted on or discussed. in a general session, just mentioned in a newsletter that the board approved the budget and would be sending in December. Contracts for services to the Association never show up in the minutes, maybe in a newsletter after the fact. If they have held "Action without Meeting", the notice or content is not attached to the minutes as required.

We are in the process of amending our Bylaws so that we can have fair elections. If the board refuses to make the changes the Association wants so we can vote on them , the recall process will begin.

Thank you111 Thank you!!! Thank you!!!