What does you management report include

Chris,

Our management company provides a report prior to each board meeting, distributing the report days ahead to allow the board to read, review, and if necessary, ask for more clarification prior to the board meeting. A typical report we receive does include maintenance reports, as well as requests for architectural changes, treasurer's report, financial statements, copies of voilation notices that have been sent out, assessment delinquincy report, and status from the assoication attorney regarding collections. The report also includes a suggested agenda for the board meeting, both the public portion and the executive session.

Hope this helps.
Rick

Managment report contents
ACR requests (if we have any)
Update on items discussed during the last meeting (e.g. if we asked the property manager to obtain bids on repair work, she brings them to the meeting for our review)
Requests or questions from homeowners the property manager has received (e.g. waive late fees or a complaint about a sidewalk repair)
FYI items which we don't discuss unless someone has a question (e.g. newsletters were mailed to offsite owners)
Items of note from the larger community (e.g. upcoming zoning hearing on a vacant lot across the street from our community))

We're supoosed to get our financial report at least five days before our board meeting - it consists of:

current balance sheets
Income and expense statement
Bank statement
Cash disbursement report
maintence and repairs performed during last month
Delinquency report with most recent action by facility attorney and running total on how much the homeowner owes

Chris, I just sent off a Board packet for a monthly Board meeting next week. It included an Agenda, Balance Sheet, Income Statement, Check Register, Delinquent Accounts Report, and a detailed management invoice.

The agenda includes a Management Report which includes:
Financial Reports (with the signing of checks)
ACC Requests (with signed approval by the Board)
Covenant Violations Report (with hearings on fines if requested)
Maintenance Report - includes considerable info on completed and future needs for this townhome association.

Chris, I would say that this kind of information can and should be gathiered by your MC. Type them out a list of maintenance items and have them make an entry each time a replacement or work is done on the item. Why not do it as it is being done rather than wait till after the fact. To me, this kind of record keeping is micro managing but I don' know your bircumstances and there may well be a good reason for this kind of thing. I remember at one time during my work career we had to write down our work day in 12 minute time blocks..............didn't work too well if I remember, and your scheme won't either. You may have the desire to do it and more power to you but how about after you?