Board Member limitations

Started by FranD • 5 replies • 1283 views

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FranD (Georgia)
Posts: 102

Posted:

We currently have had 7 members and I am aware the board should consist of 5 members. Is this correct? We have a President, Secretary and Social Chairman with titles. Our Treasurer resigned and wanted to stay on the board and has no title. The Secretary wanted to have a dual position of Sec/Treas cause I was already doing both anyway but has chose not to do that since the last meeting was so horrible they didn't want any extra additions. We had another member with no title to resign because she never came to meetings. Now we have an irate neighbor who can't understand the financial reports for 7months wants to be Treasurer and their friend said I second the motion and was on board. We are in trouble. We also have another member at large on board with no title. Any advice or rules I need to know about to take to our management company? HELP... (Pres, Sec, SC and two without titles and a new inexperienced Tres)

GlenL (Ohio)
Posts: 5,491

Posted:

Fran here’s a radical thought, especially if you are on the BOD. READ YOUR DOCUMENTS, the answers to the questions you asked are in there. The By-Laws should outline the number of people who are one the Board, the officer positions and their duties, etc. Also if there is an opening on the BOD then it is up to the BOD to fill it unless some other procedure is outlined in the CC&R’s. If your CC&R’s specify five then that is the number you should have but some docs specify at least x# but not more than x#. Just because the person is new does not make it bad, if the reports are unfathomable and they can straighten them out you should be thrilled that someone was willing to step-up and serve.

Studies show that 5 out of 4 people have problems with fractions

FranD (Georgia)
Posts: 102

Posted:

I understand what you are saying and I have read the docs and it says 5 - but they are letting however many they want on it. And I know that the board has the power to vote within but didn't think we could let a HOA member not withing the board to come on board with a vote from the HOA. I realize if a person was new that joined is not a bad idea but we still have till end of june for existing board and won't vote new people on until july. The reports are great but they can't figure them out and in time they might. That was not the point. He wasn't willing to step up and serve, he has neighbors willing to help and they aren't on the board and sharing confidential portions of it is a no no.

SusanW1 (Michigan)
Posts: 5,202

Posted:

Fran - you post is confusing. Are you saying that your documents say ONLY 5 board members? or does it say 5 to 7?
or does it say the board can add more if it wants?

re: treasurer's reports. Set up a Finance Committee that will go over these reports and help the treasurer make things clear. The reports are filed for the record at the meetings. They are not "approved" by the board.

MaryA1 (Arizona)
Posts: 7,043

Posted:

Susan,

You are right in saying the treasurer's report is not approved by the board. Actually it should only be "accepted" by the board. It's amazing how many boards do not know this and they continue to "approve" the treasurer's report. The minutes are "approved"; the treasurer's report is "accepted". The BOD cannot (or should not) approve something that they do not know for certain is correct!!

FranD (Georgia)
Posts: 102

Posted:

Thank you so much. I agree with you and is important to remember. I will pass that on.

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