Proxy formats

Is it possible to make a proxy similar to that of a petition? In my example the top portion of the proxy would have the usual information.. The bottom portion would hold lines filled out, signed, and dated by the homeowner.

It would be very helpful to have all the proxies together rather than individual pages, but I have not been able to find any information out there regarding the specific format of a proxy other than its content (i.e. dated and signed).

Any thoughts?

Cheers,
Adam

Adam,

Since proxy appointments are an individual action vs. a group action, it is not practical to have multiple proxy appointments on one page. Remember, A member can assign anyone to be a proxy (it doesn't have to be a blanket appointment to the Board).

Tim

JeanneK,
Well...........I am going to ask and also ask if you would look at Rogers example of a General proxy and let us know what you think. I expect your considerations bear merit and I personally think general proxies can lead to all kinds of problems. AZ has done away with proxies I understand, which leaves us back to some kind of mail in Ballot. I suppose that any time you use a proxy, if allowed, there should be some containment (if that is the right wording) statement on the proxy.
Thanks,

JeanneK3,
I happen to agree with you, and I also believe for HOA's it may be a case that every Hoa may require a tailored proxy. I expect this was the reason for AZ to do away with them. But, IF, you were asked to write a general proxy, and lets restrict it to your HOA, what would it look like.

Adam, the HOAs we manage would not accept proxies submitted on your form. Safeguards are needed to prevent the misuse of proxies and your form does not provide any. On my example note that the proxy form has the Owner of record and their Unit preprinted on the form. It is mailed to and available only to each member in good standing. Whereas your form could be printed and completed by anyone without the owner's knowledge. Also, limiting the number of the proxies to four/unit can help while still providing sufficient, but not overpowering, representation to hold an association meeting and conduct business. We believe stongly in the use of a proxy to achieve a quorum. Otherwise, we have found it is difficult to hold any annual meeting due to a lack of a quorum.

Meanwhile, when trying to approve important changes (such as amending the Declaration of CC&Rs) we would never suggest the use of proxies. Instead a mail in ballot which is signed and dated by all owners of record is recommended.

AdamC:
I agree with RogerB.
Jeanne