Proxy Ballots

Donna,

Since 2009 is 3/4 over I think it would be understand that a typo occurred. I don't believe there's any need to worry that the vote was not legal.

What is a proxy ballot?

PS Only if someone objects to the entire voting procedure, due to a confusion in the motion wording, would there be a problem.

To all,
Doesn't it seem plain wrong that the management company sent these ballots out wiyjout Board approval. I would think the Board could declare them to be illegal for this reason alone. Don't seem like a good working relationship to me, and the sort of thing that happens when the tail starts to wag the dog. Better stop it now.

Thanks for all your responses. I guess this is just the icing on the cake with this Management Company. They continually make errors but call them misunderstandings. I can understand a typo but this has happened too many times. The problem is the president of the board is always on the management firm's side and two of the other board members are in his hip pocket(??). So to get a quorum of the board to even entertain the idea of getting bids from a new management firm would create tremendous turmoil. A lot of owners see the problem and experience frustration with they also. Can the owners petition to fire the management firm?

I am Treasurer of the Board and the five board members and management mostly communicate by email. I understand though the management and the President meet personally at least once or twice a week to walk the property or deal with contractors on site. Due to my insistence, it has recently surfaced that I am often left off the email chain of correspondense. I am the black sheep because I ask alot of questions and have an extensive accounting background. No other board member in many years really had the knowledge and full faith in this management has made many of the board and select owners become personal friends. I've been on the board for two years now and opened the eyes of many owners that back me, but our big problem always seems to come back to the management firm.

DonnaS4
There is no law that says the owner of a HOA or a group of people anywhere can't get together and petition any Governing body.

The body may not buy the idea and in this case, I can understand why. The members did not hire the MC, the Board did, so they have to be the ones to terminate the contract.

If your HOA contained 100 units and you, as a body, received a petition from 15 owners about anything, the body would be wise to pay attention and deliver an answer for the record.

Mary,
Thanks for that information . I agree that the Board did not approve the final draft but they did order it to be written and sent out. It is up to the Management company to follow thru with their directions and that was to generate and send the proxy out to the membership.

As for their office routine, someone needs to PROOF READ whatever is being sent out. This is not a conspiracy IMHO, but lack of correct office procedure. Yup, making a mountain out of a mohill.

Thanks very much Mary for your suggestion. No one is really trying to make a mountain out of a mole hill yet, like I said, this is not the first typo, misunderatanding, mistake that the MC has made. And I must say, I'm a professional and a stickler about getting things done right the first time. But my hands are tied since the President is personal friends with the MC. A total conflict of interest, I know, but some people run for the Board for the title, attention and power, rather than the true interest and well being of the owners. We are 136 units, beachside with $435 monthly fee and continually rising. I find myself in the middle of constant conflicts by asking lots of questions. Quess my best efforts need to be focused on getting others to run in the next election that have all owners best interest at heart!

DonnaS4,
Your interest and devotion to your neighbors is commendable. Saying that and meaning it gives me a little crack to offer a little different view that I am surprised you are not picking up on.

You have seen it written here frequently. Do not confuse your primary dedication when residing in an HOA or serving your community. It is very important that the other owners are considered in any decision that effects the whole.......the right thing to do. But.......you as a member do not serve the people entirely and majority may not rule. You have signed on to serve the association and protect the association first and foremost. Consider nothing that will damage the association and then go on and try to please as many folks as possible under that mandate. It is easy to consider the association as some amorphous cloud that you can't please or identify. It's not.

I reference your last, last sentence.

I add, don't let it bother you to ask questions. Good Associations are made by the folks that ask questions, not the folks that won't or can't answer them.

Ummm...I have a title, sure... Does anyone pay attention to me or allow me to exercise my power...no... I need to move to your place!!!