conflict of interest

Our VP had a stack of brochures from his job infront of him on the conference table at a recent board meeting. On top was a warranty bearing his name and his company name. I noticed that he did not have the brochures when we left the meeting and he must have walked over to the back of our management office to leave it at one of the manager's desks. This is a new management company and before we had contracted with the company, this VP even made a public disclosure in email to the whole board that he had done a job with one of the hoas that our new management company handles, and that it was a one time thing.
How would you approach the issue?

Susan,it's not for our association to bid on. He's bringing work for othe hoas that our new management company handles. Wouldn't this still be conflict of interest?
Thanks.

Sorry, missed part two of your email .. he works as a technician for a security camera firm.

WH,

First of all, I don't know that you have enough info to make any claims. Frankly, your comments are full of suppositions and border on just being nosy.

Secondly, as Susan said, there is no conflict of interest if the matter doesn't concern your HOA. The VP is free to consult with the mgmt co or any other contractor, even those doing business with the HOA, on personal business issues. Only if those matters involve a contract with the HOA could there be a potential conflict of interest. Even if there is a conflict of interest, if the guidelines of your gov docs and/or state law are followed then there is nothing to worry about.

How would I approach the issue? I'd keep my nose out of it!!

Mary,
I got the answers that I need from SusanW and MichaelK. Thanks for your time anyway.

WH,

In the future, when you've gotten all the answers you need, I suggest you let us know so we won't waste our time responding.

I would guess that the VP is now using his association with the management company to promote his business to other HOAs. Now many would say that this is problematic, but it is done all the time.

The fact is that business people use their contacts to help their business all the time and indeed must do so. And there is a good chance that he mentioned what he did and the was asked for more information. And now he may get more jobs from other HOAs.

This is something that he should disclose in the event he does in fact get more jobs. And he may need to recuse himself from discussion if the issue of management company replacement comes up again.