Nominated for 2 positions on Board

Started by NancyD5 • 9 replies • 1253 views

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NancyD5 (Wisconsin)
Posts: 71

Posted:

We are running our 2nd election and we have 3 residents who have been nominated for both President and Vice President. Can they be on the ballot as nominees for both positions or do we call them and ask them to choose only one position in which to run for? Any help would be appreciated.

EllenS1 (Florida)
Posts: 1,148

Posted:

Our docs call for election of the board who then chooses their officers.

NancyD5 (Wisconsin)
Posts: 71

Posted:

We are a very small condo development with only 11 residents. We are governed by a Board consisting of 3 Directors/Officers which are President, Vice President and Secretary/Treasurer.

MaryA1 (Arizona)
Posts: 7,043

Posted:

Nancy,

In order to answer your question, we must know what your bylaws say. Do the members of the assn elect the officers? Or, do the members elect the board of directors, who, in turn elect the officers among themselves. The latter is the procedure for most assns wherein the members do not run for a specific officer position, but rather for just a position on the board.

RogerB (Colorado)
Posts: 5,067

Posted:

Quote:

Posted By NancyD5 on 10/15/2009 7:21 AM
We are running our 2nd election and we have 3 residents who have been nominated for both President and Vice President. Can they be on the ballot as nominees for both positions or do we call them and ask them to choose only one position in which to run for? Any help would be appreciated.

If your Bylaws require election of officers by the Association members I suggest you try to amend the Bylaws to: the Association members elect Board members at their annual meeting and the Board members electing officers annually at their first Board meeting after the annual meeting. Meanwhile, for the senario you presented the solution is to first hold an election for only the President; then those VP candidates who remain eligible (all except the person elected as President) are voted on for VP.

NancyD5 (Wisconsin)
Posts: 71

Posted:

Members of the Association are to vote/elect the Board of Directors/Officers.

MaryA1 (Arizona)
Posts: 7,043

Posted:

Nancy,

Is that how it's worded in the bylaws: "board of directors/officers"? Frankly, I've never seen this before. Always something new to learn around here! LOL

NancyD5 (Wisconsin)
Posts: 71

Posted:

Yes, it is. There seems to be quite a feww of unusual things in our Docs.

DonnaS (Tennessee)
Posts: 5,671

Posted:

Nancy,

Like everyone else, all of my different Docs state that the membership elect the Board members and then those Board members appoint or select among themselves, what position they will fill. To have the members elect a person as secretary when they have absolutely no skills but would be a better treasurer, is why the membership should not be involved in what positions these Board members should fill. Some associations specifically say, "Office of the President or Treasurer" or whatever but the Board members themselves know better how to designate themselves into more effective positions.

MaryA1 (Arizona)
Posts: 7,043

Posted:

Nancy,

What do your bylaws say about amendments? Some may be amended by the BOD, others must be amended by the members. But,regardless of the procedure, I think yours should be amended. I would recommend two separate articles:

1) Article XXX. Directors. This article would include several sections, two of which should be:

"Number and Qualifications" (indicate the number of directors and whether or not they must be members. Some bylaws state they must be members except for any directors appointed by the declarant);

"Election and Term of Office" (directors are elected by the membership at the annual meeting - term of office, each director shall serve for (specify nr of yrs), state whether the terms are to be staggered and explain the process, election of directors shall be by written ballot or by unanimous acclamation.);

2) Article XXX Officers. This article would also include a number of sections including:

1) "Designation" (indicate the principal principal officers of the assn - Pres, V.P., Secretary, Treasurer)
2) "Election and Term of Office" (at the first meeting of the BOD after the annual meeting,the board members shall elect a pres, a vice-pres, a secretary and a treasurer. State that they must be members of the Board and what their term of office shall be.);
2) Also one section for each officer position outlining the duties of that position

Each article would also have other sections regarding resignations, removal, vacancies, and compensation.

Just some food for thought!

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