Baord election

Check your documents...

My association...the members/owners elect the BOD, and the BOD appoints officers. There's no way around it according to our documents.

My documents are silent on asking candidates how they would serve (electioneering).

Didn't you post previously, and the answer was that if 7 people run, then 7 can be elected?

Were you not satisfied with the previous answers, or are you hoping that since you phrased the question a little differently, that you'll get a different answer? Are we not answering your question completely? I'm not being sarcastic, just wondering why you're asking again... It is a slightly different question, though.

Shoot, your last concern...that you don't think people would want the jobs that are left over? I don't WANT ANY OF MY JOBS! I don't get to pick the fun things (which are FEW and far between) over the boring ones. Meeting with contractors is my least favorite thing, but it's not up to me to pick and choose.

I just don't think you can short-cut the process, though. Election then appointments SEEMS to be pretty standard.

Our bylaws spell out the election procedures.

We elect officers and then 5 general members.

I don't like this kind of set-up. One year they could not find anyone to run for secretary.

I prefer to see a board elected, then at the first meeting of the year, that board elects its own officers.

Ours happens immediately after the annual meeting but the BOD members decide who will hold what office. AIM frankly if someone will only serve if they get a title you don't need them, let them go and the BOD can replace them with someone who is willing to serve.

Organization Meeting. Immediately after each annual meeting of members of the Association, the newly elected Board of Trustees shall hold an organization meeting for the purpose of electing officers and transacting any other business. Notice of such meeting need not be given. A meeting of the Board of Directors may be held by any method of communication, including electronic or telephonic communication, provided that each member of the Board can hear, participate, and respond to every other member of the Board.

Kyle,

The real disaster is your board of directors! If they understood that it's their resp. to run the assn and not the managers and they had kept an eye on the managers operations, perhaps the embezzlement could have been prevented.

Following are a few things to look out for:

1) Checks should be signed by 2 board members or 1 board member and the manager. Make certain there are supporting documents (i.e. invoices) for each check written. Don't be afraid to be nosey.
2) Don't allow cash account to be commingled with the managers. Don't let the manager or mgmt co set up a "trust" account for the assn whereby they would have complete control of the assn's funds.
3) Set a limit on how much can be expended w/o a vote of the board (not more than $1,000) and require supporting documentation. If the manager presents the board with a bill for repairs that have not been authorized, investigate.
4) Keep strict tabs on the accounting system. Require monthly financial statements and bank reconciliations. All accounting records, vendor invoices, contracts, board minutes, etc should be on file and easily accessed. Bank reconciliations that don't agree with the books and accounting entries that don't make sense are cause for alarm.