PROPERTY CLEANUP

Started by PatriciaF • 3 replies • 3020 views

💬 Join us to post & get advice from 50,000 HOA & Condo leaders.

⚡ Takes 30 seconds

Already a member? Log in

PatriciaF (New Mexico)
Posts: 20

Posted:

As President of a 60 home asssociation, I have sent the entire community a letter stating the need to keep up with individual property maintence....grass, weeds, trimming etc....for most of our residents this letter meant just a quick look around as they keep their property looking great....for others....well they think we are talking to someone else. My question is....does anyone have a form letter containing a warning and items that need to be addressed to the offendee's property? We have stated that there would be a one time warning formal letter, 2nd, 3rd instance or non compliance would be fines and then off to the attorney....This really applies to about 5 homeowners. I thought that if someone had a form that I wouldn't reinvent the wheel....

Also, I would just like to say...I have always gotten the best advice from the people using this site....

Thanks
Patricia

MicheleD (Kentucky)
Posts: 4,491

Posted:

Re: 1234 Mockingbird Lane – Duty to maintain property (weeds) – 1st notice

Dear Mr. Munster:

We have been notified regarding the above issue, in violation of the Mockingbird Heights Deed Conditions, Covenants, and Restrictions. We would like to take this opportunity to remind you of the deed restrictions regarding the residents' duty to maintain their lots and keep them free from weeds and debris.

Section 6. Duty to Maintain Lot.
(b) From and after the date construction of a single family residence on a lot is started, it shall be the duty of each lot owner to keep the grass on the lot properly cut, to keep the lot free from weeds and trash, and to keep it otherwise neat and attractive in appearance. .

Please consider this letter a reminder of the restrictions in Mockingbird Heights and take action within 48 hours of the date of this notice to bring your property into compliance.

We all agreed to abide by the deed covenants associated with the Mockingbird Heights neighborhood when we purchased our homes. Our duty, as the board of directors, is to notify residents when a problem exists. Often we find that the resident is unaware that he or she may have violated a deed restriction and, once notified, corrects the situation immediately.

However, if corrective action is not undertaken voluntarily upon receipt of this letter to continue proper maintenance of the lot, the board must then begin legal action, including fines starting at $50 per week, beginning as of the date of this notice, to enforce the rules and covenants. As we would prefer not to expend association funds to resolve this matter, your cooperation would be greatly appreciated. You may call Grandpa Munster, board president, at Transylvania 6-5000 with any concerns or questions.

Sincerely,

Board of Directors
Mockingbird Heights Residents Association

MicheleD (Kentucky)
Posts: 4,491

Posted:

It's not really a form.

It's sort of a "boilerplate."

We simply swap out the language depending on the particular violation.

MaryA1 (Arizona)
Posts: 7,043

Posted:

Excellet letter, Michele.

I have only one suggestion to Patricia. In AZ, state law requires the member to be informed of their right to be heard by the BOD b/4 a fine can be imposed. Please check out NM HOA laws (if there are any) and also your gov docs to make certain you are not required to do this also.

🎯 You've read this entire discussion

Join the conversation with 50,000 HOA & Condo Leaders:

✓ Ask follow-up questions
✓ Share your experience
✓ Get expert advice
✓ Access 350,000 discussions

Create Free Account →

⚡ Takes 30 seconds

Already a member? Log in here