HOA meeting and minutes rules

Started by KevinN • 3 replies • 1734 views

💬 Join us to post & get advice from 50,000 HOA & Condo leaders.

⚡ Takes 30 seconds

Already a member? Log in

KevinN (New York)
Posts: 4

Posted:

i am a new board member in an 8 year old HOA in New York. prior boards had a bad history of making decisions behind closed doors and not fully reporting, if at all, the details of those decisions. a key example was an expendature of an amout equivilent to 20% of a years revenues on a landscaping project which directly affected 5 of 7 board members by improving the bordering community property that is inaccessable to 85% of the community. unfortunately most of the community is wrapped up in other things and is somewhat appathetic, allowing the same folks to reign on the board.

i am wondering if there are any statutes that require open meetings for such decisions (such as NYS sunshine law) and/or full dicslosure in meeting minutes. our bylaws are very vague and do not seem to adress these issues. i am involved in a much smaller issue currently, which is somewhat embarassing to some board members--so the are voting to leave the details out of the minutes.

help--i want to scream!

CharlesW1 (Georgia)
Posts: 826

Posted:

KevinN,

I wish I could be of help to you. I’m new to the whole do and don’ts of an HOA. I have read enough previous posts to know that all meeting minutes can be viewed publicly. Anyone can see these. I believe so any way.

I sympathize with you. Stay strong; your community needs people like you who care about their neighborhood. The board needs people that are determined to make a difference? The board needs members that will keep the community honest and ethical.

You turned to the right forum for advice!

Best of luck
Chuck W.

Charles E. Wafer Jr.

LisaP (Florida)
Posts: 32

Posted:

Kevin:

I hope this helps... http://www.oag.state.ny.us/realestate/home_prob.html

http://www.communityassociations.net/states/new_york/new_york_main.html ... includes a link to NY State Laws.

Lisa

RogerB (Colorado)
Posts: 5,067

Posted:

Kevin, I don't know New York statutes on the Sunshine Law, however all Board meetings should be open to members except during executive sessions. Minutes do not need to include details on discussion of a motion; they should include all motions and the result of each vote, including names of those voting against a motion. You can refer to Robert's Rules of Order for what should be in minutes as well as how to conduct meetings of a small group.

🎯 You've read this entire discussion

Join the conversation with 50,000 HOA & Condo Leaders:

✓ Ask follow-up questions
✓ Share your experience
✓ Get expert advice
✓ Access 350,000 discussions

Create Free Account →

⚡ Takes 30 seconds

Already a member? Log in here