How long is a proxie valid for?

Started by CharlesW1 • 6 replies • 1691 views

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CharlesW1 (Georgia)
Posts: 826

Posted:

I think I have figured it out. I appreciate all your suggestions you have given me in the past. With all the responses I have gotten in the past. I would think many of you would know the answer to these questions.

When a meeting is going on and someone calls an adjournment. What exactly is this? Does this mean whatever was discussed or voted on with continue at the next meeting? When a meeting ends, Can you not bring the topic up for a vote or discussion ever again?

How long is a proxy valid for?
The answering of these questions will help me out significantly.

Thanks again for all your advice.
Chuck W.

Charles E. Wafer Jr.

WilliamT (Arizona)
Posts: 489

Posted:

Posted By CharlesW1 on 08/25/2006 12:24 PM

I think I have figured it out. I appreciate all your suggestions you have given me in the past. With all the responses I have gotten in the past. I would think many of you would know the answer to these questions.

When a meeting is going on and someone calls an adjournment. What exactly is this? Does this mean whatever was discussed or voted on with continue at the next meeting? When a meeting ends, Can you not bring the topic up for a vote or discussion ever again?

How long is a proxy valid for?
The answering of these questions will help me out significantly.

Thanks again for all your advice.
Chuck W.

If a meeting id adjourned while a question is pending, and/or before all business is complete, then at the next meeting, after the opening formalities, the session begins at exactly the point where the previous meeting left off. It continues to the end of the business for that previous meeting, and then you start the agenda for the current meeting. RONR page 228 line 27.

If a motion is presented at one meeting and lost, it can be brought up (motion) again at the same meeting after something has transpired that may cause some to change their minds. A failed motion can be brought up at any subsequent meeting during the New Business section. Any motion that was adopted can be amended at any future meeting by making a motion to amend that previously adopted resolution.

A proxy is valid for the time and purpose stated on the proxy. Consult your state laws to see if proxies are legal. They are no longer legal in Arizona. If they are legal in your state, then consult your bylaws to see what they say about proxies.

Here is an excellent web site for learning or referencing Roberts Rules of Order (RONR) http://www.rulesonline.com/

William

CharlesW1 (Georgia)
Posts: 826

Posted:

William,

I reside in Georgia! We can use proxies! I did find in my bylaws where is says a proxy is good for one year. A question I have is, well it’s not really a question. I don’t think it is anyways.
Here we go. At the last meeting, we were to elect a new BOD. Because we didn’t meet quorum, the voting didn’t take place. The property manager said that the meeting would be adjourned. HMMMMM.

The current BOD, do they still currently make up the board. I think they do, but I’m not for sure. OK! Why would you have to adjourn a meeting to elect a new BOD if it can’t be held until you meet quorum. Am I making sense? I don’t mean to sound so uneducated about the whole thing, but none of it is making sense to me! How do you ensure to meet quorum?Can you? What are the volunteers to do? If quorum isn’t met then there are no elections. No election means any new board members?!

I appreciate the advice you have given to me so far.
Thank you

Chuck W.

Charles E. Wafer Jr.

RogerB (Colorado)
Posts: 5,067

Posted:

Charles, the PM was correct. The only thing which can be done at a meeting which does not have a quorum is to adjourn the meeting to a later date. The current BOD stays intact. However, a Board member could resign and the remaining Board member could then appoint a new Board member.

Board members are usually elected at annual meeting. The candidate(s) elected replace Board member(s) whose term is ending. If the meeting does not have a quorum the By-laws usually allow for the adjourned meeting to require a lesser percentage for a quorum at the future meeting. To assume a quorum I recommend getting sufficient proxies to meet the quorum requirement.

RogerB (Colorado)
Posts: 5,067

Posted:

Correction -To ASSURE a quorum I recommend getting sufficient proxies to meet the quorum requirement

JulieS (Georgia)
Posts: 412

Posted:

We mail proxies with the annual meeting notice. I always fax mine to the management company even though I will be at the meeting (in case something unforseen should happen). Some neighbors will give me their proxies to vote on their behalf and others will mail or fax to the management company. This helps ensure we have quorum and the meeting can take place.

MichaelS8 (Georgia)
Posts: 3

Posted:

I'm seeing that it depends on your state so I would ask an attorney but ....

Our townhome community in Sandy Springs Georgia is attempting to rewrite our covenants and by-laws. We need 67% to vote to change them. We have an impossible time getting people to come to meetings so we have resorted to using a proxy to get this passed. Our attorney said that any proxy or similar instrument is valid unless rescinded or the owner sells.

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