What exactly WAS that motion??

GailW3 (Georgia)
Posts: 14

Posted:

The minutes from our annual meeting are not approved until the following year. The Secretary has sent out the unapproved minutes to all Members and there is a huge battle brewing over the wording/meaning of a motion that was passed. I can see how the motion put forth was rather vague and could have been misconstrued, in fact, I'm not even sure which version of the motion is correct. I thought the motion formed a committee for a certain purpose, but now, I'm not so sure. Folks are questioning whether they should have voted for the motion or not..What would be the proper way to settle this ?? Thanks for your help...

SusanW1 (Michigan)
Posts: 5,202

Posted:

This is why those minutes should have been approved by either the board or a committee right after the Annual Meeting. In fact, Roberts Rules supports this procedure when there is a large time gap between meetings.

But geez . . .
A motion is given, re-stated by the president before the second, re-stated before the debate, then re-stated for the vote, then re-stated at the vote results. How did it get missed by the secretary?

Has there been action on this motion? (money spent, contracts signed, etc)?
If so, then there is validity to the motion and you must carry out the obligations.

If not, form a committee ASAP of one board member and 2 general members to confirm the wording. If there is objection from the Members about the wording, you may have to re-vote. (Recind the first "mess", then entertain a new motion)

Document! document! document!

(P.S. you tell us the motion?)

SusanW1 (Michigan)
Posts: 5,202

Posted:

This is why those minutes should have been approved by either the board or a committee right after the Annual Meeting. In fact, Roberts Rules supports this procedure when there is a large time gap between meetings.

But geez . . .
A motion is given, re-stated by the president before the second, re-stated before the debate, then re-stated for the vote, then re-stated at the vote results. How did it get missed by the secretary?

Has there been action on this motion? (money spent, contracts signed, etc)?
If so, then there is validity to the motion and you must carry out the obligations.

If not, form a committee ASAP of one board member and 2 general members to confirm the wording. If there is objection from the Members about the wording, you may have to re-vote. (Recind the first "mess", then entertain a new motion)

Document! document! document!

(P.S. you tell us the motion?)