Board of Director meeting minutes

At a recent Board of Director's meeting, as the newly elected Secretary of the HOA Board of Directors, I ask the management company's secretary, who attends all meetings, if she could begin taking meeting minutes and post them. Everyone agreed.....several weeks after the meeting I asked for a copy of the minutes and this is the response I recieved......I believe the term ".....shall have charge..." would allow me as Board Secretary to deligate the actual taking of notes to someone else (I have been on other boards and this was the norm...what do you think?...Thanks Lonnie

Lonnie,

I haven't had a chance to type up the minutes from the meeting. If you still have your notes, I'm sure you can type up something and the rest of the board can look them over, since you are the secretary now. It's not in our management agreement with the HOA to take minutes at meetings, plus it can become a conflict of interest, since we manage the HOA. Eventually, I can get to typing them up, but at this time they are not available.

According to the bylaws of Mountain View, pg. 11, Section 7.6 Duties.

7.6.3 Secretary. The Secretary shall have charge or shall keep the Minutes of all meetings of the Owners and proceedings of the Executive Board.

Thanks,

Lonnie,

Yes,as secretary this is one of your duties and should be outlined in the bylaws. My assn pays a professional to take our board meeting minutes; in fact she also takes the minutes of our City Council meetings and those of the City boards and commissions.