HOA Approval Templates

I'm busy setting up an new HOA (the builder provided bylaws) and one of the tasks defined in the bylaws is an Architectural Design/Review committee. While we're trying to build up the HOA and recruit involvement by the community, we're limiting the scope of that committee to "outdoor structures, including fencing".

My question is - I'm looking for a sample "form" or "template" of a formal approval document that can be used when the board approves outdoor structures or fencing.

Does anyone have a form they're willing to share?

Thank you.

DTP,
President of the SVR HOA in Edmond, OK

Architectural Control Review Application For
Committee Improvement

Today’s Date: ______ Anticipated Start Date: __________

Estimated Completion Date: ______________________________________________________________

Name: ______________________
Street Address: _____________________________________________

Daytime Phone Number: ___________
Evening Phone Number: _____________

Type of Work to be approved: (Check all that apply)

0Landscape 0Fence 0Painting 0Concrete Work 0Addition 0Other

Provide Complete Description of Improvements (attach additional page if necessary):
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
Attachments (Please check and attach copies to this application. Remember they will not be returned.)

0Survey 0Site Plan 0Copy of Blueprint 0Copy of Estimate 0Brochures

0Paint Samples 0Color Samples 0Photographs 0Design, Sketch or Work Up
______________________________________________________________

SEND THIS COMPLETED FORM
AND ALL ATTACHMENTS TO:

APPLICATIONS ARE REVIEWED MONTHLY. APPLICATIONS MUST BE RECEIVED BY THE 1ST OF EACH MONTH.

Prerequisites, to have consideration for approval, and prior to beginning the alteration or improvement work. A complete set of plans and specifications must be submitted to the Committee. Upon giving written approval, construction shall be started and prosecuted to completion promptly, and in strict conformity with such plans and specification. Committee shall be entitled to stop any construction in violation of these restrictions and any such exterior alteration made without application having first been made and Approval obtained as provided above. Shall be deemed to be in violation of this covenant and may be required to be restored to the Original condition at Owner’s cost.

Protecting Our Members’ Investment and Peace of Mind

Approved: ___________ Approved W/ Conditions: ________________________ Disapproved: _____________

H.O.A ACRC: ___________________________________Date: _________