JosephineK (Virginia)
Posts: 9
Posts: 9
Posted:
I am on a Board in VA and am a stickler for following the laws. The VA Non-Stock Corporation Act says that, unless the articles of incorporation or bylaws provide otherwise, action required or permitted to be taken at a
directorsâ meeting may be taken without an actual meeting if the action is taken by written consent of all of the directors included in the minutes or filed with the corporate records, in which event the action may be described in any document as a meeting vote (§ 13.1-865).
However, the VA Property Owners Association Act, which takes precedence over the more general Non-Stock Act, requires that all meetings be open, of course, and that the Board is not allowed to have "informal" meetings. The exact language is: "The board of directors shall not use work sessions or other informal gatherings of the board of directors to circumvent the open meeting requirements of this section."
I am trying to reconcile these provisions. Our Board President wants to use email (among Board members only) to take actions -- let's use approving the minutes as an example -- prior to the next meeting. I think that's illegal but he is adamant that it is perfectly proper.
Under what circumstances would it be proper for the Board -- not at an open meeting -- to take any action and still be in compliance with the VA sunshine provisions.
Thanks much.
directorsâ meeting may be taken without an actual meeting if the action is taken by written consent of all of the directors included in the minutes or filed with the corporate records, in which event the action may be described in any document as a meeting vote (§ 13.1-865).
However, the VA Property Owners Association Act, which takes precedence over the more general Non-Stock Act, requires that all meetings be open, of course, and that the Board is not allowed to have "informal" meetings. The exact language is: "The board of directors shall not use work sessions or other informal gatherings of the board of directors to circumvent the open meeting requirements of this section."
I am trying to reconcile these provisions. Our Board President wants to use email (among Board members only) to take actions -- let's use approving the minutes as an example -- prior to the next meeting. I think that's illegal but he is adamant that it is perfectly proper.
Under what circumstances would it be proper for the Board -- not at an open meeting -- to take any action and still be in compliance with the VA sunshine provisions.
Thanks much.