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Board Member Keeps Attempting to Discuss Board Business Outside a Meeting?

Started by FrancescaM • 4 replies • 1461 views

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FrancescaM (Washington)
Posts: 264
Posted:
I would like to know how to stop this or curb this activity?

It's been an issue in the past and still is with old board members. The issue is that 2 out of the 5 board members have been asked not to discuss HOA business with anyone from our management company unless the entire board is aware. Also one board member in particular has attempted to give approvals on acitivities without the entire board even the President. ( example? we had maintenance work done and it was found to need further work.. actually cut into a plaster wall and so forth... the board member was on the property... spoke to the maintenance worker and proceeded to tell them to go ahead with the cutting and she would notify the board. We found out at the next board which was days later! The President gave the member a verbal warning that if she does this again action will be taken ( removal from title ) Today I was told by our PM that this board member was trying to conduct business again in regards to an agenda item which is due to be looked at on our next meeting. Our President told board member that all her emails to the PM are going to be requested and looked at by the members! This is legal! But the board member just can't seem to get it.

I dont' know what else I can do other than to voice an opinion and ask for this member to step down?
SusanW1 (Michigan)
Posts: 5,202
Posted:
This has been talked about before: an individual board member can NOT enter into contracts, negotiations, agreements, etc. without authorization from the board.

Let all your contractors and the PM know this - that unless orders are a directive from the board, they will not get paid.

Apparently this board member does not understand the gravity of the situation. IMHO - it would be gournds for removal from the board.
FrancescaM (Washington)
Posts: 264
Posted:
Quote:
Posted By SusanW1 on 02/09/2009 6:14 PM
This has been talked about before: an individual board member can NOT enter into contracts, negotiations, agreements, etc. without authorization from the board.

Let all your contractors and the PM know this - that unless orders are a directive from the board, they will not get paid.

Apparently this board member does not understand the gravity of the situation. IMHO - it would be gournds for removal from the board.

You know what? You are correct. This was posted before, but I guess because there was yet another issue with this it went up again.. I agree.. about the removal.
KirkW1 (Texas)
Posts: 1,665
Posted:
Quote:
...Apparently this board member does not understand the gravity of the situation. IMHO - it would be gournds for removal from the board.

This would only work if your documents allow the removal of a Board member. Our documents allow for removal of a Board member for the following:
1) Missing three consecutive meetings.
2) Delinquent on dues
3) Petition for recall with subsequent neighborhood vote.

Chances are you will need to learn to deal with this person.
FrancescaM (Washington)
Posts: 264
Posted:
Quote:
Posted By KirkW1 on 02/10/2009 8:26 PM
...Apparently this board member does not understand the gravity of the situation. IMHO - it would be gournds for removal from the board.


This would only work if your documents allow the removal of a Board member. Our documents allow for removal of a Board member for the following:
1) Missing three consecutive meetings.
2) Delinquent on dues
3) Petition for recall with subsequent neighborhood vote.

Chances are you will need to learn to deal with this person.

Hi Kirk,

I agree with you. Our cc&r's were due to be reviewed and revised this month by our atty. Now, all of a sudden the third vote on this has changed her mind. Guess who the third voter is? Yes, she knows what we are trying to do in regards to updatig steps for removal of a board member. We have our board elections coming up in a few months. I will be working it hard part of my platform that I would like the above guidelines instilled in our cc&rs. Our current board is split on this due so that half being late on their dues, missing meetings and etc...

The board member who is acting outside of the board? She made it on the baord by only 1 vote last year. I am hoping she gets voted off the island.

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