Recording BOD Workshops

Started by LaverneB • 3 replies • 1053 views

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LaverneB (Florida)
Posts: 129

Posted:

Our BOD meets every week. We call it our "workshop". Once a month we have an open meeting with the homeowners. We have a person who records all meetings. Which I know is legal. I do ask her to turn off recording if the whole board finds it nessary. The BOD interviewed a attorney, for the HOA, he was one of 3. We told her not to record and told her to wait outside.Now we have her husband writing letters to us all, telling us we were illeagal in telling his wife to leave. As the Fl statue states if the BOD finds a reason not to record we can ask not to. Within reason.This is getting to the point of harassement,and we had 2 BOD who wanted to resign over all his letters. We have no one to run for the up-coming year, so the old BOD stay and we don't need this man, and his wife if this keeps up,anyone one know or had this problem? Sorry about any words not spelled correctly.Thanks LaverneB

AnnaD2 (Florida)
Posts: 960

Posted:

Hi Laverne. Anytime you have a quorum of board members meeting to discuss association business it is considered a board meeting, which should be duly posted and all members are entitled to attend, AND record if they so choose. Meeting, workshop, whatever you want to call it, it must be open to the members according to state statutes.

How many board members do you have? If you have three then two board members meeting would be a quorum. If you have five board members then two of you could meet and it would not be considered a legal meeting.

You ARE allowed to have an "executive session" meeting whenever you meet with an attorney to discuss legal matters. Those meetings are closed to members.

SusanW1 (Michigan)
Posts: 5,202

Posted:

About these "workshops" - are motions and/or decisions being made? If it is just information discussions or hearing speakers, this kind of "workshop" may not fall under the "recordable" meeting rule.

What is so threateneing about your meetings that your board objects to them being recorded? Too much side talk and opinions expressed?

Keep your official meetings under control and more business-like. Avoid informal discussions. Facts in / motion made/debate /vote.

The presiding officer should keep these meetings on task.

DonnaS (Tennessee)
Posts: 5,671

Posted:

Laverne,

The Statues allow for recording BUT!!! you may adopt rules as to what you want recorded. Attorney discussions are not an item that needs recording as long as the discussions are in the minutes. Workshops are just that--working discussions for the Board and membership. Do not make decisions or vote. That is Board meeting requirement. She has no grounds to stand on and let her threaten all that she wants. No cause to worry here.

720:306- 10) RECORDING.--Any parcel owner may tape record or videotape meetings of the board of directors and meetings of the members. The board of directors of the association may adopt reasonable rules governing the taping of meetings of the board and the membership.

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