Where do you hold meetings?

Started by HeatherJ1 • 10 replies • 1384 views

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HeatherJ1 (South Carolina)
Posts: 89

Posted:

Just curious where you hold your board and annual HOA meetings?

(Ours are held at a Firestation right across the street but it costs us $75 each time we reserve it.)

FrancesK1 (Illinois)
Posts: 1

Posted:

We usally held ours at the local Library for which we paid a nominal fee, but this Oct. we are holding it at Brunswick Zone. They are willing to give local Non-Profit organizations a meeting room at no charge. I am sure it is good for business! Perhaps if we needed more room or requested special things, they may add a charge.
You may want to try your local businesses. They may give you are room for free knowing that before or after the meeting, they would receive a substantial bit of business.

AnnaD2 (Florida)
Posts: 960

Posted:

Weather permitting we hold ours in our pool deck area. We just move the tables and chairs around.

Once the warm weather is over and it becomes dark earlier we have a small office we use. If we expect a bigger crowd we set up in the "breezeway"/ hallway that holds our mailboxes.

People tend to not want to travel too far for meetings. Having them on-site rather than the library which is a two-mile drive has really proven to "up" the attendance. We now usually have two or three people show up---rather than none.

MaryA1 (Arizona)
Posts: 7,043

Posted:

Heather,

Our monthly board meetings are held in the library of our local school. The annual meetings are held at a community building such as the Fire Station or the Community Center which can accommodate a large crowd -- we have 1,700 members.

My former assn of only 49 members holds board meetings in a board members home. The annual meetings are also held at a board members home but usually in the garage where the overflow can sit on the driveway.

DuaneW2 (Georgia)
Posts: 4

Posted:

Our Board meetings are held once a month (with advertising at the front entrance that it is the third Monday of the month) at
the President's home. The Quarterly meetings are held in the gym at the High School right behind our subdivision. I guess they give us this for free since we have to deal with their juvies cutting through our neighborhood. (partially kidding)

I would think it depends on what is available around you, and the size of your community. A few other subdivisions around us use local churches for their meetings.

AnnaD2 (Florida)
Posts: 960

Posted:

I strongly suggest that meetings are never held in a private home. I DO like the "garage/driveway" suggestion. But having a meeting inside a house makes it seem too "intrusive" to a lot of people....and makes the board members holding the meeting appear that it is private. A "common" or "public" area should always be used.

KirkW1 (Texas)
Posts: 1,665

Posted:

Quote:

Sorry, but this is kind of sad. While I understand that this is reality, I don't think it should be this way. There was a time (and it is still this way in some areas) where people would congregate in a person's home for various life events. I think we spend entirely too much time being private and not enough time being neighbors.

I will say that I had a little bit of qualms about our first social committee being in a home. But really, it was great. The hostess had made some great cookies and really made people feel comfortable. And there were no problems with the conduct of business.

Now I would not recommend this where small children will be invading the meeting. But if homes that don't face that problem, it could work well. But I do understand that some people will decide that it must be private. All the same, I would never allow that to stop me from visiting a meeting.

MicheleD (Kentucky)
Posts: 4,491

Posted:

Well, our board meetings aren't open to the general membership anyway.

We used to hold them at board member's homes on a rotating basis.

However, when I became president I did some research and discovered that we could use the meeting space at our local government center free of charge. I reserved one of the meeting rooms for the second Tuesday of each month, ongoing, for the next 5 years.

It's free.

We used to have our larger annual meetings (which the general membership attends) at the local firehouse training center for a nominal fee ($25 I believe, but then that was raised to $50).

However, several years ago, when I became president and discovered that our local government center provides free meeting space to organizations such as ours, I reserved the larger meeting room (which used to be a courthouse) for the next 5 years on the date that our bylaws specify it must be held each month.

Now when we have additional all-member meetings throughout the year, we hold them there as well.

GlenL (Ohio)
Posts: 5,491

Posted:

We're fortunate that we have a clubhouse large enough to hold meetings in but in addition to the excellent suggestions already posted many churches in our area will let organizations meet in their fellowship hall for a nominal fee. Especially if someone from the HOA is a member of the church.

Studies show that 5 out of 4 people have problems with fractions

TimH1 (Alabama)
Posts: 17

Posted:

MICHELLE D........wow...never heard of an HOA Board meeting that wasn't open to the general membership. In Alabama, that violates state law.

JohnK3 (Pennsylvania)
Posts: 967

Posted:

We have Board meetings on a rotating basis among the BOD's homes.

Note to Tim: we are not required to notify Membership nor invite them to attend.

This year, in hopes of drawing a huge crowd who would be willing to walk to it, our June Annual Meeting was held on the patio of the Prez. Aside from the 3 BOD members, 1 HO showed up.

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