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COMMITTEE MEETINGS

Started by DanielL3 • 13 replies • 1225 views

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DanielL3 (Louisiana)
Posts: 65
Posted:
What is the basic interpretation of RONR Article IX .52
mainly the wording "...upon request, the committee may appoint".

.52
Members of the society have a right to appear at the committee meetings and present their views on the subject before it at such reasonable times as, upon request, the committee may appoint. But during the deliberations of the committee no one has a right to be present, except members of the committee.
SueW1 (Texas)
Posts: 26
Posted:

HO's have the right to be at the committee meetings and speak on the specific issues. But, first you must ask for a reasonable time. The board then officially sets the date and time.

You show up, you present and address the issue and concerns you have.

However, when deliberations begin on the outcome i.e.. board voting, no home owner can be present. This means you all must leave the room. Only the board members stay.

Correct me if I am wrong but this is how it reads to me.

Quote:
Posted By DanielL3 on 04/21/2008 5:05 AM
What is the basic interpretation of RONR Article IX .52
mainly the wording "...upon request, the committee may appoint".

.52
Members of the society have a right to appear at the committee meetings and present their views on the subject before it at such reasonable times as, upon request, the committee may appoint. But during the deliberations of the committee no one has a right to be present, except members of the committee.

MicheleD (Kentucky)
Posts: 4,491
Posted:
I would say that the homeowners CAN stay during deliberations, if the committee doesn't mind, but that they don't have a RIGHT to be there during deliberations, so that if the committee asks them to leave, they shall.

I think I'm pretty much in sync with your interpretation of the first part, though.

SueW1 (Texas)
Posts: 26
Posted:
well, I suppose if the HO has permission to stay. But specifically addressing the paragraphed section posted, they would not.

MicheleD (Kentucky)
Posts: 4,491
Posted:
Which paragraphed section, this one?

" But during the deliberations of the committee no one has a right to be present, except members of the committee."

SueW1 (Texas)
Posts: 26
Posted:


ditto!

Quote:
Posted By MicheleD on 04/21/2008 5:34 PM
Which paragraphed section, this one?

" But during the deliberations of the committee no one has a right to be present, except members of the committee."


SusanW1 (Michigan)
Posts: 5,202
Posted:
.52
Members of the society have a right to appear at the committee meetings and present their views on the subject before it at such reasonable times as, upon request, the committee may appoint. But during the deliberations of the committee no one has a right to be present, except members of the committee.

MEANS:

When members request it, those members have the right to appear at committee meetings and speak during the times the committee has designated it will hear them. So the committee is getting input from the general members about an issue. But when the committee gets down to its work, i.e. business of the meeting, motions, etc., only the members of the committee should be in attendance.

DanielL3 (Louisiana)
Posts: 65
Posted:
Susan,

That is just what i interpreted the meaning of .52. I just needed
collarboration.

Thanks to all who responded
DanielL3 (Louisiana)
Posts: 65
Posted:
Now what about notice of committee meetings. Does a committee have to give
notice of a meeting and agenda, per RONR?
SusanW1 (Michigan)
Posts: 5,202
Posted:
No; a committee is not functioning like a board. It meets and then brings its recommendation to the Board - or - carries out a directive given to it by the Board. It should let the Board know when it is meeting.

The previous discussion about members attending and speaking is really a committee "hearing." The committee is gathering information and then will present it to the Board for Board action.
DanielL3 (Louisiana)
Posts: 65
Posted:
If a member of the HOA would like to address a committee on a particular
issue does the member then, if there is not a notice of the committee meeting,
have to contact the Committee Chair for the meeting date and time?
MaryA1 (Arizona)
Posts: 7,043
Posted:
Daniel,

Roberts Rules of Order is a good guide to parliamentary procedure but not all boards use it. Unless your bylaws specifically state the board must, they don't have to. So, if your board is not following Roberts, doesn't mean they're doing anything wrong that you can call them on.
SusanW1 (Michigan)
Posts: 5,202
Posted:

Well , they should be using some kind of parliamentary procedure methods.

RE: Daniel's question: sure, contact the committee chair and ask to speak to the committee about their assigned issue. No harm in doing that. There is no quarantee that your message or concern will get to to board, however. It just may "stay" in committee.

MaryA1 (Arizona)
Posts: 7,043
Posted:
Susan,

I agree! But, we all know, what a board "should do" and what they often "do, do" doesn't always jive. :-(

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