opinions on the running of a board meeting

I have posted of couple of times with regards to my condo association. The threads for future reference are problems with condo associations and chimney failures. Any of you that have read these threads may think that there are serious concerns. I am looking for your opinions; observations and thoughts on the scenario I am about to present. Before I do, I would like to acknowledge Paul from Pa who advise that I should volunteer my services (instead in my own words: add negatively to the situation). Well, to you Paul: I did not get a chance, but I am going to run for the board next month instead.
I just came from the board meeting. What a disappointing debacle!!!! From reading the posts on the site, I was under the impression that pretty much everything related meetings, council and cc&R's had a rule,or some form to follow. For instance, meeting ought to follow a certain protocol. I know that a week ago there was a thread related to this very issue). None of this occurred at the meeting, it ended and I did not even know it had ended. There was no opportunity for the home owners present to address anything.
I heard BoD all meeting long say " I don't know" or I don't have that information. A board member was given a position as accounts receivable. I asked the Prime Minister...... oh sorry typo; I mean property manager ( who is also a resident/homeowner)I asked if this new position will require insurance, she looked as though she had no idea what I ( me.... the homeowner who knows very little about this) talking about. I went on to state that I was under the impression that the state insurance commissioner recommends fidelity insurance for anyone handling funds. Again the dah look. So, she stated she did not know. This is the property manager. I now wonder if she is bonded and insured.
There are so many issues, but let me cut thru the sarcasm and get to the chase:
the board literally allowed the PM to run the meeting, deferring to the PM at all times. She has the power.
The treasurer in his report hinted at the potential in the next fews weeks about the possibility of an assessment. The reason: apparently, the insurance from a fire to rebuild two buildings is not enough to cover the actual building of the building. The difference between the two will be absorbed by the community. No figures no figures!!!! how does that happen?From reading the posts, so many of you take your positions seriously; and have drive and dedication to get the work done. I saw none of your knowledge at my meeting tonight.
Also, does a quorum have to be four; or is it the majority of the board members? tonight we had Treasurer, Sec and MAL
Otherwise, I would appreciate yor thoughts and any adivce on what i need to do get elected.
thanks.

Not all associations are run by Roberts Rules and indeed ours is not; so here the Board president usually opens the meeting, the MC's representative then goes down the agenda one item at a time and the BOD takes action on each. At the end homeowners are allowed a couple of minutes to ask questions about anything that was talked about or done, the homeowners are then excused and the BOD goes into executive session for any confidential matters. If you wish to address the BOD about a specific item you must request speaking time beforehand. The only meeting form mandated in our bylaws is for the annual meeting.

Not knowing your documents I can't comment on whether or not the things that happened (according to you) are proper or not; the answers more than likely are somewhere in your documents. Our documents require the BOD to carry 100% replacement insurance coverage for all the buildings. It also provides on how to divide the costs if the damage results from a non-covered event or in the event the insurance coverage for some reason does not fully cover a loss.

Our documents also mandate that everyone who handles the money be bonded and that if we hire a MC then the MC must also buy a bond and name the association and that we have annual audits of our funds. So read, then re-read your documents, you never know what you'll find. I scanned mine into a word processing program so I can do "key word" searches when I'm looking for specific information.