When board members meet?

Florida requires all board meetings must be open to the membership. In between meetings there are occasions when maintenance issues come up that need to be discussed; can board members meet without giving notice if no motions or votes are taken? When a vote is required each board members is called and asked for his or her vote and if approved each member then signs a “Written Action of Directors” form. When can board members legally meet without notice to the members?

If we've had a meeting and said (for example) we need to mulch around the palm trees, and we all agreed AT THE MEETING to do so---then the maintenance man asks what kind of much he should pick up at the home improvement store, we all call each other or e-mail to decide. It's a mainentance issue that we agree on outside of a meeting---yet it's a PROJECT we agreed on DURING a meeting.

Brian,
It seems that the holes are closed up because you have it right. Not the exact words but as good as it gets in lay terms. As I have said before, day to day operations of the association will sometimes require BODs to communicate with each other and as long as no votes or decisions are made, then they can work on any item where the decision or vote has already been done. We get some of our posters who argue that every time a quorum of the Board gets together, it is an "official meeting" Not always true as we have done a walk thru in the neighborhoods, looking at items that will need addressing. We had a poster who's Board did a landscape violation walk around and some felt that it was a violation of not calling a meeting. I disagree with that because there will be times when the entire Board needs to see something on the common area or lot. No decisions or votes.