Here is the email we sent after the first audit.. and the response we got back.
.JXXXX,
After an exhaustive audit of the proxies, ballots, sign-in sheets and other documentation contained in the election records we identified numerous discrepancies affecting the election tally. This is not just a few votes here or there. The election results are not accurate and need to be corrected.
Our review found ballots that should have been counted but were not, as well as ballots that were counted despite significant questions regarding their validity. There appears to have been arbitrary exclusion of certain votes where valid proxies were submitted, while other questionable proxies and ballots were included in the count.
Many of the discrepancies appear to stem from incorrect or missing unit types written on ballots, including bulk ballots prepared by your employe assigned to the meeting to collect proxies and tally votes. In several instances, valid votes were excluded because of administrative errors that can be reconciled through the underlying proxies, ownership records, and sign-in documentation.
Based on our findings, the outcome that was announced does not accurately reflect the votes cast by the owners. We would like to meet with you to review these discrepancies, examine the supporting documentation, and discuss the appropriate path forward to ensure the election results accurately reflect the will of the membership.
Please advise as to when you are available to meet this week as this is an urgent matter.
He responds.. "Identify your concerns in writing and I will respond accordingly. "
We respond...JXXXX,
Thank you for your response.
Our concerns have been identified through an exhaustive review of the election records and generally fall into the following categories:
Ballots excluded due to incorrect or missing unit types despite supporting documentation that identifies the voting owner and unit.
Valid proxies that were submitted but not counted.
Ballots counted where the supporting proxy or sign-in documentation raises questions regarding validity.
Discrepancies between sign-in records, proxies, and ballots issued.
Bulk ballots prepared by Creative personnel containing incorrect unit "code" that resulted in valid votes being excluded and total percentages being incorrect.
Instances where the underlying ownership records, proxies, and sign-in documentation support counting a vote that was excluded from the tally.
These discrepancies collectively affect a significant percentage of the vote and, in our view, materially impact the accuracy of the announced results.
We remain willing to meet and review the specific documentation supporting each discrepancy. Please provide several dates and times this week when you are available to do so.
Thank you,
he responds... "I need specifics, not generalities. Identify each proxy and your objection."
we then spent 15 hours starting from scratch, and had every single disputed ballot with an explanation and a copy of the actual proxie or ballot.