💬 Join us to post & get advice from 50,000 HOA & Condo leaders.

Create Free Account →

⚡ Takes 30 seconds

Already a member? Log in

RobertW35 (Florida)
Posts: 48
Posted:
HOA in Florida has a balance in the income category. Is it prudent to lower assessments or place in an emergency fund where we should have anywhere from 3-6 months worth of expenses in case of an emergency?
Recommendations please. Thank you.
SheliaH (Indiana)
Posts: 6,964
Posted:
What else is going on with your budget? Was this balance a one time thing or it's happening every month? Do you have a reserves fund - how close is the funding to the reserve study recommendations? Do you know what a reserve study is? If so, when was the last time it was updated (should be at least every five years).

Bottom line, you need to take a deeper dive in the budget to determine what would be the best move - and the questions above may be the beginning of what you need to find out. Perhaps you underestimated some line items and need to make some adjustments for this year. That assumes the board hasn't yet approved one for 2026 (which you really should have done before 2025 ended). Another option would be to transfer the money to reserves - that's what my community does. A contingency fund for unexpected expenses could be a good idea, but first you'll need to do more thinking about its pros and cons, and then develop a police to address things like what constitutes an emergency before touching that money.

PS - your reserve fund IS NOT a contingency fund for emergencies or shortfalls in the budget, so don't even entertain that option.

What I DO NOT RECCOMEND is lowering assessments. Yes, it sounds like a good idea, but life will life and people tend to get indignant when they get used to a lower rate only to be told next year will bring a considerable increase in assessments because this year's expenses far exceeded the budget because of - unexpected expenses. Better to hold the assessments at the same rate for this year and then you'll see what happens.

Have a chat with your property manager (if you have one) and association accountant to see what they think. There may or may not be tax implications if you set up a contingency fund, so you need to know that before you proceed.

If it is not right do not do it; if it is not true do not say it. Marcus Aurelius
TimB4 (Tennessee)
Posts: 21,062
Posted:
Our budget establishes a 3 month buffer of normal expenses to be maintained in the operating budget (i.e. checking account). Depending on your expenses and the number of delinquencies, you may want to increase that amount or lower that amount. That buffer can also be used for contingencies (one more storm cleanup than expected as an example).

Your annual budget would simply state it as a beginning balance.

Beginning balance: $3,000 (actual amount may be more or less depending on prepaid assessments or delinquent payments).

Our Association adopted a resolution to place excess funds at the end of the year (due to lower expenses) would be placed into the reserves roads line item (our most expensive reserve item) bringing the beginning balance of the operation fund to the buffer amount.

ElleN (Idaho)
Posts: 1,339
Posted:
Quote:
Posted By RobertW35 on 01/23/2026 4:09 AM
HOA in Florida has a balance in the income category. Is it prudent to lower assessments or place in an emergency fund where we should have anywhere from 3-6 months worth of expenses in case of an emergency?
As Tim mentioned, having a "buffer" is appropriate. Association budgets will call this something like "contingency fund" or the "operating reserve account" (not to be accused with Thee Reserve Account).
RobertW35 (Florida)
Posts: 48
Posted:
THANK YOU
DeanJ
Posts: 1,786
Posted:
You have to know your community and what increases they will tolerate. In many a community if the board lowered monthly assessments $20 in 2026 and raised the assessment in $40 in 2028 there would be a revolt although the net increase was $20 over 3 years. You are better off banking the funds.

🎯 You've read this entire discussion

Join the conversation with 50,000 HOA & Condo Leaders:

  • ✓ Ask follow-up questions
  • ✓ Share your experience
  • ✓ Get expert advice
  • ✓ Access 350,000 discussions
Create Free Account →

⚡ Takes 30 seconds

Already a member? Log in here