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DeanJ
Posts: 1,786
Posted:
This week was our annual meeting and the end of my term.

A meeting exceeded the quorum requirement x 3 - as usual. Several proxies were received from owners naming the board to represent their interest. No proxies were received assigned to any other persons.

The previous annual meeting minutes were approved.
The financial report was approved.

No one was claiming election fraud. My replacement was elected by acclamation from the floor.
No one was interrupting the meeting,

The 2026 budget was explained with the reserves are 100% funded as provided in the reserve study. (The Board has full authority to pass increases without owner approval)

The board I leave is completely competent to make prudent decisions for the community.

If I have learned anything from this forum, it is how much this HOA is in contrast to many I read about here. I believe there are a lot of reasons for this. Primarily it’s because everyone in this community can easily afford to live here, services are maintained at acceptable standards and cost, there is a good management company in place, reserve requirements are well defined and funded, the HOA has and uses a competent law firm for both advice and legal actions, the HOA has reasonable regulations in place and prudently enforces them, distrust of the board is minimal and the owners are satisfied attending an annual meeting , receiving a status report from the board annually and letting them do their job.

Although not without its challenges, it’s been a good 3 years and I would serve again if needed to fill a position.

SheliaH (Indiana)
Posts: 6,964
Posted:
I think it's more than that and congrats 9n living in a communitywithout a ton of drama. Hope that continues.

It appears you and your now former colleagues understand that power trips and letting other people do your thinking for you is dangerous. Yes, you can and should hold the board accountable, but everybody has to hold themselves accountable, by reading their documents, paying assessments on time and being a decent neighbor. It doesn't have to be complicated- think of the shit people do because they think rules apply to everyone but them, then try to behave the opposite of that.

Having good vendors working for you also takes time. I find that the more you learn about something the more you realize there's a lot you don't know. Its not about knowing everything but not being afraid to as questions and listen

Transparency is vital- your community doesn't have drama (this year!) because the board takes time to explain and more time to listen and learn. Making mistakes is expected, but making excuses is a waste of time. Nothing wrong with saying I don't know or I'm sorry and this won't happen again, ori need help.

Finally, treat people like the adults they're supposed to be. It's not fun delivering bad news or sending violation notices,, but everyone chose to live in that neighborhood and it was their responsibility to read all that stuff they got at closing to understand what that meant. Grown people know the world doesn't bow down to them and sometimes they won't like the answer.

Glad things are working in your community but remember your successors may or may not take the position as seriously as you did. You can be a great resource for them, but they will have to find their way as you did. Give them the space to grow.

If it is not right do not do it; if it is not true do not say it. Marcus Aurelius
JackS20 (North Carolina)
Posts: 271
Posted:
Quote:
Posted By DeanJ on 11/01/2025 12:59 AM
This week was our annual meeting and the end of my term.

A meeting exceeded the quorum requirement x 3 - as usual. Several proxies were received from owners naming the board to represent their interest. No proxies were received assigned to any other persons.

How many homes and is there an incentive to get quorum? good food?

good job.
DeanJ
Posts: 1,786
Posted:
Quote:
Posted By JackS20 on 11/01/2025 5:33 PM
Posted By DeanJ on 11/01/2025 12:59 AM
This week was our annual meeting and the end of my term.

A meeting exceeded the quorum requirement x 3 - as usual. Several proxies were received from owners naming the board to represent their interest. No proxies were received assigned to any other persons.


How many homes and is there an incentive to get quorum? good food?

good job.

124 homes and a really big incentive - chairs, bottled water and a really good power point program. . Zero social functions in 2025.
JackS20 (North Carolina)
Posts: 271
Posted:
Quote:
Posted By DeanJ on 11/02/2025 3:39 PM
Posted By JackS20 on 11/01/2025 5:33 PM
Posted By DeanJ on 11/01/2025 12:59 AM
This week was our annual meeting and the end of my term.

A meeting exceeded the quorum requirement x 3 - as usual. Several proxies were received from owners naming the board to represent their interest. No proxies were received assigned to any other persons.


How many homes and is there an incentive to get quorum? good food?

good job.


124 homes and a really big incentive - chairs, bottled water and a really good power point program. . Zero social functions in 2025.

doesn't make sense, when things are going fine no one shows up. something is missing in this story. Maybe it's a new HOA and people are still in honey moon phase or maybe quorum is 3 people so getting 9 to show up is not a big deal.

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