Self Managed HOA, dividing up Treasurer work load

I hadn't heard of financial tech bank, so I did a little Googling - this link talks about what fin tech is, and there are various companies who specialize in this
your boar
https://plaid.com/resources/fintech/what-is-fintech/

Obviously, your board would have to do its homework on what services are available, how much they cost, who would be in charge of doing what, etc.. and then you could try the service for, say, 6 months, to see how it goes. That said, you've had several complaints about your board colleagues, and assuming what you've said is accurate, I'm not confident they would be willing to take on overseeing a specific area, although it makes sense to spread the work around. That's something all boards should consider, whether they have a property manager or note.

To be blunt, it seems too many people in your community are happy with the money saved on hiring a property manager, but are allergic to doing the work of self-management. We're talking about keeping track of the money, so you either do that correctly or not at all. Why would anyone think it's a "burden to document all the expenses" - how do they keep track of their own household expenses? Using accounting software could take care of a lot of the donkey work, and if no one wants to be the association treasurer, why not consider asking someone in the community with bookkeeping experience to do it? They won't have voting power, but could come to the beginning of board meetings, make their report, answer questions and then leave (that's what our security officers do).

I agree with doing what you can to save money, but there comes a point where you have to consider if saving a few bucks over here won't end up costing you more down the road because you have to correct a ton of mistakes. Has there been a honest discussion in board meetings about the treasurer position and what the concerns are? Some people might not be comfortable because they don't have any training - would the association be willing to get them some (the CAI website has educational materials on HOA finances). Perhaps a bookkeeper could be hired as a consultant to see if there are ways to make the work more effective and whoever took the position would have a source for questions.

Could the board members wash and wax the other owners car once a month too?

No one moves into an HOA to do park maintenance, landscaping, or accounting for free. Not only will you not have a treasurer, you won’t get new board members.

You are suffering for a keep the fees low illness and hopefully your board members just say no.

so your property manager handles social events, goes to the store to buy food and disposable plates and then does all the logistics for that? no ones doing park maintenance, or land scaping for free.

sounds like we need to hire an accountant. collecting and posting dues is about a 1 hr job for the 40 checks we get once a year. But even if we hire an accoutant we still need a solution to get receipts and store them so the accountant can do thier job. I do not think asking board members to keep track of their own receipts is that big of a burden. adds about 2 minutes to every expense they have and most might have 10 expenses a year or 20 minutes a year.

who else would write the checks in a self managed HOA? Our declaration doesn't have anything written aqbout social events either, but they are the best way to get new board members.

LOL and you think your mgt company isn't ripping you off? I caught $8000 in errors in just one year. $40,000 wasted cutting grass for someone else which was illegal over decades.

you ask silly rhetorical questions and then make up silly scenarios and dont' give any advice, just typical sky is falling Baloney that I am used to hearing. Like many, you try to divide instead of unite.

LOL, I'm talking about 3 different ones, all crap, none of them even checked to see if insurance was adequate, we weren't, one serious accideent would of wiped us out. way to blame the victim. every single mgt company I've worked with has the most obtuse inflated financial statements. our self managed financial statement for 6 months was 1 page long. mgt company would of given us 120 pages for that same time frame.

Sounds like a really dumb idea. In addition to the risk of internal theft by the HOA’s debit card holders, debit cards have more external risk due to less fraud protection and can cause financial disruption if your account is compromised.

Regarding credit/debit cards, I do have a story that happened just last year.

The previous Board chose to obtain and use a credit/debit card to make things easier.
It was in the name of the President.

The President sold their property and moved.
They properly turned over the credit/debit card.

Our Board was appointed to the Job.
When we filled out the paperwork at the bank, we told the bank to not issue a credit/debit card and cancel the current card (which we handed them).
A few keystrokes later, we were informed everything was done.

About 10 months later, we receive a letter in the mail.
The bank had automatically renewed the "cancelled" credit/debit card due to the expiration date.
They sent it to the card holder (the previous President who sold and moved).
The post office forwarded the card to them.
Fortunately, those people were honest and sent the card to the Association.

We went to the bank and had a long discussion with the branch manager who contacted corporate.
Issue fully resolved.

I don't like credit/debit cards for Associations because it's simply too easy to make unapproved purchases (intentionally or by mistake).
Now I also don't like them because sometimes the bank screws up as well.

We have a credit card too, but we don't have an office to store it in and it makes financials harder because now instead of one bank statement you have a credit card statemetn as well. Perhaps we should get multiple credit cards, but I'm not sure we can set a Yearly limit on them, I think only monthly. But then you now have multiple statements which is messy.

WE pay the following bills by card automatically without lifting a finger every year, year after year:
insurance
Utilities
lawn care
google meets
HOA online software
Postage online account that automatically adds funds as needed.

If a treasurer had to physically mail a dozen checks for each of the above it wouldnt' get done. Can barely get someone to be treasurer as is.

No board member except me reviews any charges anyways. I'm the one that found $8000 worth of mgt company mistakes because I actually looked at financials, none of them were due to auto pay.

I bet your mgt company sets up auto pay for utilities and such.

Risk vs reward. it woudl cost us more to pay manually and the cost savings easily exceed any potential mistakes by a lot. so even if there is a mistake it would of likely cost us more than the mistakes value.

nope its fine, but make up your own fake facts to fit your narrative.