Proof of Notice Affidavit

Started by KrystaT • 4 replies • 5993 views

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KrystaT (Florida)
Posts: 58

Posted:

I was reading the f.s.s. 720, and what I understood was it to say was you must have an affidavit for proof that the appropiate time was alloted the homeowners for notice of a meeting. Did I read right? Is it for every board/committee meeting or only annual meetings?

DonnaS (Tennessee)
Posts: 5,671

Posted:

Krysta,

The sentence for providing the afidavit for proof of the meeting being posted in the required time is in 720.306 #5

(5) NOTICE OF MEETINGS.--The bylaws shall provide for giving notice to members of all member meetings, and if they do not do so shall be deemed to provide the following: The association shall give all parcel owners and members actual notice of all membership meetings, which shall be mailed, delivered, or electronically transmitted to the members not less than 14 days prior to the meeting. Evidence of compliance with this 14-day notice shall be made by an affidavit executed by the person providing the notice and filed upon execution among the official records of the association.

This is just a very fast formality statement that the President usually asks of whomever posts the meeting notification. Ours asked if the notice was posted 14 days prior? . The P.M. states "YES" and it goes into the official minutes.

This goes for all meetings that are posted under the 14 day notice requirement, including annual, special assessment, amendment voting and Rules and Regs adoption meetings.

KrystaT (Florida)
Posts: 58

Posted:

ok, that makes sense, I asked because looking through our old minutes there's actual notarized affidavits that stated when the notices were mailed out. That was when we had M.C. so I'm not sure if theat's procedure for M.C.

Also, the minutes were signed/dated by the sec. and notarized. Is that standard?

DonnaS (Tennessee)
Posts: 5,671

Posted:

Very standard. You are lucky that you a Notory in the association.

DonnaS (Tennessee)
Posts: 5,671

Posted:

Let's try this again. You are very LUCKY that you have a Notory in the association.

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