BernieJ (Virginia)
Posts: 31
Posts: 31
Posted:
The Virginia Property Owners Association Act states that minutes from the prior meeting are to be made available to the membership at the time the "draft" minutes are delivered to the Board in a Board packet for the upcoming meeting.
I recently requested a copy of the draft minutes of the Master Association's meeting that took place four months ago, and was told that they would only be made available to members "after" the Board approved them at the upcoming meeting.
The POA Act may have changed a requirement that I recall in 2020 stating that the draft minutes must be made available to members after 60 days of the prior meeting. I was unsuccessful in finding the reference to that in the POA Act today (2025) which I used it in prior years when minutes were routinely witheld from the membership of the community I lived in. It is possible that the provision was removed from the ACT since then. But, the current provisions in the act today do not say anything about minutes being made available "after the Board approves them"
I scoured through the Master plan covenants to see if there were any special provisions regarding releasing minutes, and I couldn't find any.
I want to approach the Master Association Community manager about this, and would like some feedback from the pro's here who may have something of value to interject.
Side note: I am the Board President for one of the communities that are subject to the Master Association's Covenants. All owners in my community pay fees to the Master Association in addition to the community that I represent.
I recently requested a copy of the draft minutes of the Master Association's meeting that took place four months ago, and was told that they would only be made available to members "after" the Board approved them at the upcoming meeting.
The POA Act may have changed a requirement that I recall in 2020 stating that the draft minutes must be made available to members after 60 days of the prior meeting. I was unsuccessful in finding the reference to that in the POA Act today (2025) which I used it in prior years when minutes were routinely witheld from the membership of the community I lived in. It is possible that the provision was removed from the ACT since then. But, the current provisions in the act today do not say anything about minutes being made available "after the Board approves them"
I scoured through the Master plan covenants to see if there were any special provisions regarding releasing minutes, and I couldn't find any.
I want to approach the Master Association Community manager about this, and would like some feedback from the pro's here who may have something of value to interject.
Side note: I am the Board President for one of the communities that are subject to the Master Association's Covenants. All owners in my community pay fees to the Master Association in addition to the community that I represent.