Free places to use for HOA meetings?

Started by MarkZ • 11 replies • 244 views

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MarkZ (Texas)
Posts: 13

Posted:

The church we used for our HOA meetings is no longer supporting these activities. What locations are your HOA members using and is it free. I'm hoping to find some places I haven't thought of from other HOA members.

JohnC46 (South Carolina)
Posts: 14,265

Posted:

We use a free, handicap accessible room at a local public library.

KerryL1 (California)
Posts: 14,550

Posted:

on't know if still available there or anywhere. A hospital very near our condo HOA in Charlotte lNC et us use a conference room for our annual Meeting & election

DeanJ
Posts: 1,786

Posted:

Senior Center
Community Rec Center.
Public or Private school
Community Room at a Mall.
Club House at public golf course
Meeting Room Community Colege

LoriM15 (Florida)
Posts: 1,009

Posted:

Many banks have meeting rooms available also.

MarshallT (New York)
Posts: 414

Posted:

I've heard some communities can use space in a library. Community centers may also offer space for this type of event. You could also ask a school if one is close to the association.

CathyA3 (Ohio)
Posts: 6,299

Posted:

Our local libraries only make space available if the meeting is open to the public - otherwise you have to pay. So HOAs are out of luck.

The township in which I'm located makes the Trustees Meeting Room available to non-profits for free, so we use that. There is competition for the space, so we schedule meetings with that in mind.

SheliaH (Indiana)
Posts: 6,964

Posted:

Would this be for all association meetings or just board meetings? You'll also keep numbers in mind- if you get lots of people at your annual meeting, you might not have a lot of luck in finding a free spot. You also have to consider parking and how accessible the place is for people with disabilities.

You don't say how large your community is, and while I understand wanting to save wherever possible, why not make room rental fees part of your budget and adjust assessments accordingly? If you can't, you might also consider using Zoom and similar platforms for regular meetings and rent a larger space for the annual. Note that virtual meeting have another set of issues to consider, including looking into conference calling access fir people who don't have the internet. That's another conversation in itself, so read older articles about thatvon this website and bring your observations and suggestions to the next board meeting so they can consider what might work best for your community.

If it is not right do not do it; if it is not true do not say it. Marcus Aurelius

MarkZ (Texas)
Posts: 13

Posted:

We only have 140 homes in our HOA, with dues being low. We would like to keep it that way.

JackS20 (North Carolina)
Posts: 271

Posted:

do it online $72 for google workspace which includes video meetings. You can't record tho. for that you need to pay $12 a month.

LisaB21 (Texas)
Posts: 97

Posted:

How many people do you usually have for your annual meeting? Where have you met in the past for your annual meeting and for your Board of Director meetings, which should also be open meetings if homeowner wants to attend?

WendyM5 (North Carolina)
Posts: 1,522

Posted:

see if there is another HOA close by that has a club house you can rent. Or just do it online, much more pleasent IMHO.

vis ta vie

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