Board Decisions By Director Is it Recorded

Hi,

Just wanted to know how all of you do it in your HOA/Condo.

You have a board meeting where decisions are made. Do you record the decisions and when you do is it by director.

Condo board decides to implement a sidewalk improvement project. Seven directors. Decision is passed.

Decision is Passed

1. Record the decision and only decision that it passed.
2.Record the decision and that the decision passed by a vote of 5-2.
3.Record the decision and that the decision passed by a vote of 5-2. Also which directors voted the 5-2.

Great if all of you respond and what you do in your outfits. Appreciate it.

What do you mean recorded? Recorded with the County and attached to the property records?
NO! Nobody does that. It is not necessary and would be totally cost prohibitive to record documents
after every board meeting.

What is recorded is into the corporate records that is kept by the HOA, Like a diary.

The only time one would ever record documents with the recorders office "property records"
would be changes to the CC&R's, the transfer HOA owned parcels are the only two situations
that would come to mind.

Are you self managed or do you have a property manager?

Basically you keep a diary

When the board voted to yea or nay items and issues, you keep a diary of these things.

With the advent of computers and word processing CNTRL & F for Find helps to quickly find key words for the topic you need to find.
I would keep a paper diary and electronic on Word or Pages.

A. What the motion is and who made it.
B. Who seconded the motion
C. Passed or failed and the vote count.

We record who made the motion, who seconded it, and the vote result.

I don't know if we're unusual, but our decisions are usually unanimous. The few times we've had a split vote involved fairly low stakes issues, and nobody thought the world would end if things didn't go their way. The really important stuff gets discussed pretty thoroughly, and by the time we're done we're usually on the same page. I suspect if you have one or more experienced directors who know the history of the community and - maybe more important - the history of any decisions that backfired, you're more likely to get consensus.

To Shelia's point--we also note abstentions. We note their name, but there' no reason to require the name.

So fr as I know, there is no requirement to name the motion-maker in your meeting minutes. We do, though.

If one truly wants to to be above board the minutes will name the origin motion maker, the seconder and how each BOD Member voted. No secrets this way.

In CA, for Zoom meeetings are required to have roll call votes.