WA What constitutes a legitimate board vote.

Are you a board member, Joseph?

Voting outside of a board meeting is called "Taking action without a meeting." The first place to check is your Bylaws. If not there you'll need to review WA HOA statutes and/or non-profit corporations codes. So this basically is a WA state legal* question. If you look into statutes, You might try to Google: "Are HOA board in Washington state permitted to take action without a meeting?"

Some states allow boards to take such "action" under almost any circumstances. They might add that all directors must participate and all must agree with the decision/action. They might go on to say the motions and decision must be reared in the next board meeting minutes.

Some states, CA is an example, only permit HOA boards to take action without a meeting in true emergencies when there is no time to give 4 days notice (req. in Calif.) a board meeting.

*"Point of order" is from Robert's Rules of Order and can be called by board members during their meetings, or by owners during their meetings.

Glad JohnC wrote "typically,"I do think I recently saw somewhere that a certain set requires all directors be notified of such a non-meeting, but do not have to vote, or some such.

Kerry
I use typically quite often when responding on this chat. You know why.