Committee Member Approvals Delayed Affecting Property Values

Do boards need to have open meetings to assign committee members for already existing committees? Our bylaws read actions can be taken without a meeting as long as recorded in minutes of next meeting. However, the new board is delaying the committee members who are already helping (retired persons available during the day) in order to WAIT for next regular board meeting two months from now! We are 6 months into prior unexpected water shut off across the whole property and homeowners helping (since having submitted applications to formal landscape committee) have no authority to even ask the landscape contractor questions. In the meantime, the new board can't get answers from our "master" to simple things like when will the irrigation repairs be done after MONTHS of asking our own property manager. It's extremely frustrating. In the meantime, our property values are going down with open houses where agents are getting feedback that buyers don't like the "foot high" weeds all around our townhomes in the common areas. It's beyond frustrating at this point. All we want is landscape committee members to be re-approved (having served previously) and understanding both property and current landscape contacts. Is that too much to ask when the bylaws allow it?

If the Board is delaying appointing members, it may be they no longer values committee members' service, so are really dragging their feet. Why do there need to be more members when you have landscaping service? And why isn't the service doing weed abatement? What is in their contract???

Btw, often committee members are not permitted by boards to consult with/question/direct vendors. Or, sometimes, a committee member is permitted by the Board to interact with the workers, but usually only with their supervisor.

States that I've read about, and I've haven't read about all of them, permit a board to take action without a meeting. The catch is usually ALL board members must participate. Do note, as in every open meeting state statute I've seen on this topic, the Board's decision (vote) in taking action without a meeting must be in subsequent open meeting minutes to which owners do have access.

So, if attendence by all directors, even electronically isn't easy or possible, sometimes it makes more sense for a board to simply call a special meeting of the Board --as is found in your Bylaws. This requires x days posted notice for owners per your Bylaws or AZ statute. BUT decisions can be made with only a quorum (usually a majority) of the Board present.

Committees don’t typically have the authority to speak to contractors or approve expenditures. Fixing the irrigation is not going to remove the weeds. You do need to get the board to take care of the weed issue.