HOA Community event requiring identification

Started by KarenP16 • 10 replies • 451 views

💬 Join us to post & get advice from 50,000 HOA & Condo leaders.

⚡ Takes 30 seconds

Already a member? Log in

KarenP16 (Texas)
Posts: 2

Posted:

When are HOA’s house community events should they require identification and that there are no violations of the homeowners account before attending?

In the past when community events were given our board members did not require IDs or verification to prove if someone lives within the HOA. Now when we attend a community event our new board members especially president is requesting IDs to verify our name on paper telling us if we have outstanding fees or violation. If so they deny access to homeowners and their children for EVERY community event on the spot.

Thoughts please .

JackieB4 (California)
Posts: 398

Posted:

Sounds terrible. So much for building community. I hope your Board elections are sooner than later.

ElleN (Idaho)
Posts: 4,420

Posted:

Is this a condominium?

If not a condominium and TPC 209 applies, then the HOA must take certain steps before suspending an owner from using common areas. See the details at TPC 209.006 at https://statutes.capitol.texas.gov/Docs/PR/htm/PR.209.htm

As for requiring IDs, Boards have the right to set reasonable rules for the use of common areas. A rule requiring an ID seems reasonable to me.

MelissaP1 (Alabama)
Posts: 13,836

Posted:

If the HOA is paying for it then do not see a problem. You pay to play. Otherwise your taking more than you are putting in.

We did potluck dinners. We also never used HOA funds. We just used the clubhouse as a gathering point if needed.

If you are not in good standing you can not run for board in some HOAs.

Former HOA President

KerryL1 (California)
Posts: 14,550

Posted:

Agree with Elle that often in many states amenity privileges cannot be withheld from owners without board action, i.e., a hearing, etc.

Many HOAs also only allow residents to attend social functions. Owners who don't live on the premises may not attend (use the gym, etc.) as this privileges belong to their tenants. So a list would have to be of owners and tenants.

Our HOA has used a reservation system from time to time so the social Committee knows how much food to have, etc. The PM kept the reservation list and committee members checked off the list when residents arrived for the event and were given a name tag.

For the first time, our Soc. Committee has limited attendees to our summer pool party dinner next weekend to residents ("plus 1" OK if a single resident) due to seating & cost limitations.

KerryL1 (California)
Posts: 14,550

Posted:

Strike my reference to Elle as incorrect : /

BillH10 (Texas)
Posts: 1,217

Posted:

First, it is very important to understand if this is a TPC 209 association or a Chapter 81/82 condominium association.

Our TPC 209 association denies access to community events and amenities inside gated association common area property if the owner account is not current if IDs are checked. If there is an unresolved violation, it is ignored.

However, there are community events (Holiday Tree lighting, Halloween Activity) which do not require formal access into association gated common areas. IDs are not checked for those events, owners may participate regardless of account status.

MarkM19 (Texas)
Posts: 1,459

Posted:

Karen,
I think your board is being very heavy handed here. As someone who has been on boards in 2 States for 14 plus years and also chairman of the social committee in my Ca. board it is harder to get people to come to events than stop them from coming. I agree that people not in good standing should not be welcomed but checking IDs is way too much IMO. If you use one of the reservation apps someone could check the RSVPs and reach out to the random individual who may try and attend prior to the event. Most Nonpayers are very Anti HOA and really do not attend any events. In fact, as the board president, I would love to have a drink with any of them over a cocktail so I could explain why HOAs are dues paying clubs.

What we don't know about your association is how large is it? Have many owners are nonpayers? What type of event is being hosted?

SheliaH (Indiana)
Posts: 6,964

Posted:

Did you ask why this change was made? It doesn't sound like they polled the community about any problems, e g. too many non-residents were showing up, keeping actual residents from attending. As for preventing delinquent homeowners or members of their household from attending, is that written in your collection policy or documents? If not, that needs to change. Even then, I don't think a ban from a neighborhood potluck would drive home the importance of paying fees. That's not exactly the same as banning them from using the clubhouse or pool, because those are community amenities the assessments pay for.

And what's wrong with using a simple sign in sheet?

If it is not right do not do it; if it is not true do not say it. Marcus Aurelius

KerryL1 (California)
Posts: 14,550

Posted:

With Shelia, what is the wording in your Rules or elsewhere that permits the Board to deny entrance to these events if owners are in violation?

What is the wording in your docs, BillH? In what document is this rule written?

BillH10 (Texas)
Posts: 1,217

Posted:

Kerry, you may have seen me post in previous messages we live in a 105 SFH sub-association of a 9,300 home Master.

Language regarding use of amenities and participation in events is found in the Rs and Rs of the Master. I've never paid much attention to it as we are always current, as are our friends. I know it exists as a citation to the rule is published in the association magazine at least once annually before the Beach Club and pools open in April; I have read it but not recently.

Our sub-association does not check IDs for sub-association events, nor do we prohibit participation if someone is in arrears.

It is our experience those who are not current do not participate in association activities in any event.

🎯 You've read this entire discussion

Join the conversation with 50,000 HOA & Condo Leaders:

✓ Ask follow-up questions
✓ Share your experience
✓ Get expert advice
✓ Access 350,000 discussions

Create Free Account →

⚡ Takes 30 seconds

Already a member? Log in here