We Need a web site that will allow our ACC & home owners to submit new home designs for approval

Started by KennethD3 • 12 replies • 282 views

💬 Join us to post & get advice from 50,000 HOA & Condo leaders.

⚡ Takes 30 seconds

Already a member? Log in

KennethD3 (Texas)
Posts: 40

Posted:

I am looking for an application that can manage our Home Owners Association’s Architectural Control Committees' form submissions for new home building requests and any changes that a homeowner may want to do. It has to be user-friendly and have the ability to upload documents that will then be reviewed by the ACC team. It must also be able to update documents submitted by the homeowner and let them review any ACC team comments. If anyone knows of such a site or is using one please let me know, TIA

SheliaH (Indiana)
Posts: 6,964

Posted:

I don't know of one, but I would think you could set up an Access program for this. If you're self managed, this might be a good project for a web designer who could enable some tasks to be done online. You might also talk to the computer science/information technology department at a local college- this could be a nice project for a talented student.

Or try googling it - I typed in HOA databases and a few companies came up. Some might also be in your area. We're not allowed to mention specific vendors or communities on this website (please read the posting rules) so this may be the best you'll get unless someone offers to send you a private nessafe.

If it is not right do not do it; if it is not true do not say it. Marcus Aurelius

KennethD3 (Texas)
Posts: 40

Posted:

I did Google it, and there to my knowledge zero that actually do this. Our HOA Management company offers a really piss poor one so to me it seems like a real money maker so I am going to try and develop something along that line. Has to be simple yet all-encompassing and even favorable to specifics in the community...thanks for that idea though....might run with it....

SheliaH (Indiana)
Posts: 6,964

Posted:

Good luck - you may come up with something that you can sell to a company or set up your own!

That said, you may think the management company has a bad one, but have you tried asking if it can be modified to your community's needs? Come up with something they'd pay for.

If it is not right do not do it; if it is not true do not say it. Marcus Aurelius

KennethD3 (Texas)
Posts: 40

Posted:

Thanks for the reply, the management company is really slow and very UN-knowledgeable in this area. We keep pushing but I don't think they have the skill set to understnad the back-end process of this kind of application.....

MaxB4
Posts: 3,513

Posted:

Quote:

Posted By KennethD3 on 05/12/2023 3:48 PM
Thanks for the reply, the management company is really slow and very UN-knowledgeable in this area. We keep pushing but I don't think they have the skill set to understnad the back-end process of this kind of application.....

Maybe the answer isn't the software, maybe you should be looking for a new management. A ARC module ia built into our aoftware.

MaxB4
Posts: 3,513

Posted:

Quote:

Maybe the answer isn't the software, maybe you should be looking for a new management. A ARC module ia built into our software.

WendyM5 (North Carolina)
Posts: 1,522

Posted:

you can do that in google forms using google drive which is free. You just have to make the form and under settings choose they get an email of what they submitted and also allow them to edit responses.
You can search through the ARC requests as a spreadsheet or pie graph or whatever output you want as long as you properly format the questions.
Here is one I just made up in about 20 minutes:
https://forms.gle/ctj1h71G3cj1LgME6
You can fill it out and upload docs and see how it auto emails you and allows you to make changes.

There are software programs out there that cost $100 or $125 per month that also do this,but for our HOA that only has about 4 ARC requests a year it works fine. Honestly I could see it working fine even if one has 100 per year. Because it is organzied as a spreadsheet it is easy to add a row with approval or rejection to keep track of everything.

vis ta vie

BillD16 (Texas)
Posts: 971

Posted:

Quote:

Posted By KennethD3 on 05/12/2023 10:01 AM
I am looking for an application that can manage our Home Owners Association’s Architectural Control Committees' form submissions for new home building requests and any changes that a homeowner may want to do. It has to be user-friendly and have the ability to upload documents that will then be reviewed by the ACC team. It must also be able to update documents submitted by the homeowner and let them review any ACC team comments. If anyone knows of such a site or is using one please let me know, TIA

I'm not certain just how good a recommendation I can give it, but my neighborhood uses an ACC subfunction as part of its Dumbwebs portal. It's not too bad, has a reasonable workflow for assessing and voting on requests. The portal also offers Violation tract and a trouble ticket system. Unfortunately I can't say the name of the software without violation TOS. But if you could figure it out it might be worth a look.

Bill

HOA Board ex-President
Austin, Texas USA

“You can’t put too much water in a nuclear reactor”

MaxB4
Posts: 3,513

Posted:

If you can figure out the software Bill eluded to, there is a very good YouTube video on its use.

WendyM5 (North Carolina)
Posts: 1,522

Posted:

you can also see if any open source HOA software might work for you:
Here is a list of the more popular ones.
https://trysiteprice.com/blog/7-best-free-and-open-source-hoa-software/

vis ta vie

🎯 You've read this entire discussion

Join the conversation with 50,000 HOA & Condo Leaders:

✓ Ask follow-up questions
✓ Share your experience
✓ Get expert advice
✓ Access 350,000 discussions

Create Free Account →

⚡ Takes 30 seconds

Already a member? Log in here