BCC on email communications

We have a management company for our Associations. When they send out emails to the presidents or more than one person they never put in the To or CC line who the email is going to and adds everyone in the Bcc line. We have asked them about this multiple times and what we get is, this is how we can disseminate all the information to the board. We don’t want to be perceived as being involved with an illegal board meeting/quorum of such a kind, so that’s why you will see the management company bcc other directors. The names listed in the salutation are those who received the email.”

There are 7 Associations and we would like there to be open and transparency communication which helps build trust and avoids misunderstandings. In case of any legal action etc. bcc can be found out and who sent the email so I don’t agree with their answer. Many of us never see the emails and find out by others. It is being perceived as deceptive or secretive so I am looking for how to handle this. I am not even sure if what they are doing is legal, but there has to be a way to communicate via email where everyone getting the email is in the To or CC line. We have the open meeting law in Arizona.

I am not sure I totally understand your first sentence.

All the presidents have each others email information. It is sent out monthly along with other information to all presidents.

Then I'm not sure what the issue is. Are some people not getting these emails who should be? (They should contact the sender.) Do you want to know the individual email addresses for some reason? (You may or may not have a right to this information.) Do you believe you ought to know who all is getting the emails? (Again, you may not have a right to this information.)

It's very common practice to send out mass emails by putting the sender's email address in the TO: field and putting all recipients' email addresses into the BCC: field. Putting the recipients' email addresses into the TO: field is generally frowned on because everyone can see them.

As I have never had an issue with the BCC, I don't want to create additional work if not necessary.