yes you need to put our a request for proposal ASAP.
There is no license requirements to cut grass in north carolina. You will need to make sure they have insurance which is pretty cheap.
It is best to have your own contract that specifies maximum percentage increase per year, how much extra services cost broken down and also does NOT have an auto renew clause. ALSO GOOD TO HAVE MAPS OF WHAT IS TO BE CUT as a picture is much clearer than written words for this task.
Landscape Maintenance Contract
This agreement between XXXXXXXXX Homeowners Association, Inc.,
herein called “association,” and______________________________, herein
called “landscape contractor,” is made and entered into on ___/___/_______.
.
Services: The association agrees to engage the services of the landscape
contractor and the landscape contractor agrees to accept the engagement.
Services: Both parties agree that all specifications and stipulations on the
attached request for bid become a part of this landscape agreement between
the parties.
Contractor’s Responsibilities: Contractor is an independent contractor and
therefore assumes all responsibilities for any taxes, insurance, or licenses as
may be required by federal, state, or local laws for the protection of its employees
or for the right to do business. Contractor agrees to be responsible
for injuries or damage to property that occur as a result of the contractor’s
actions—even if the insurance in effect does not cover that loss. Contractor is
responsible for initially investigating and trying to settle any damage or injury
complaints as a result of the contractor’s service. Contractor indemnifies and
holds harmless the association, its directors and officers, management agent,
and staff for any claims arising from this contract. Costs associated with
resulting actions to rectify any violation shall be borne by the
Contractor.
Insurance & Taxes:
Contractor must provide a completed w9 tax form prior to doing any work. Contractor must also
Provide insurance certificate
Term: This agreement shall begin on ______________ and be in effect for a one-year period.
This agreement shall automatically be renewed at the end of the original
term for successive terms of one year each, unless one party gives notice of its
intent to terminate or renegotiate to the other in writing at least 30 days prior
to the end of any term.
Subcontracting: The landscaping services shall not be subcontracted without
the express written consent of the association.
Compensation: The association shall pay the landscaping contractor a fee of
$__________ per grass cutting of the fescue grass at the front entrance located at XXXXXX which should be done weekly and
$____________ per grass cutting of the XXX acre park area which is located at
XXXXXXWhich should be done bi weekly.
All side walks should be blown free of any grass clippings. See attached aerial view photos of
areas to be cut..
Payment shall be due and payable within the first five days of the month following the month of
service.
Additional OPTIONAL Services: Below are additional services that can be performed for an
additional fee.
CAN BE LEFT BLANK IF THESE SERVICES ARE NOT OFFERED.
$____________ Per job for Edging of sidewalks at front entrance and park approximately 400
linear feet of side walks.
$____________Applying Fertilizer or Herbicides or Pre Emergents to the front entrance only
approximately ¼ acre.
$____________Trimming Bushes located at front entrance only. Including all holly, boxwood
and other bushes.
$____________Applying insecticides to control fire ants around playground area in park.
$____________ Other:____________________________________________________
Termination: The contractor may terminate this agreement with 30 days notice
should the association fail to meet the payment schedule as outlined. The
association may terminate this contract with or without cause before the end
of the contract term. Not less than 90 days notice shall be given in the event of
cancellation without cause. Not less than 30 days notice shall be given for
cancellation with cause. In the event of termination, the association shall pay the
contractor for all described services that have been satisfactorily completed.
Any payment shall be the contractor’s sole exclusive remedy.
Notice: Notice that either party desires to give under this agreement shall be done via email.
[email protected] and _________________________________________
Integration Clause: This agreement constitutes the full understanding of the
parties, and no oral representations or prior written representations made by
either party shall be binding. This agreement may be modified only in writing
signed by both parties. This agreement is binding with the signing of both
parties, who represent to each other that they have the authority and ability to
comply with its provisions.
______________________________ _______________________________
______________________________ _______________________________
Association President Date
Association President Date
CONTRACTOR