HOA management/accounting software

Started by ScottU1 • 10 replies • 838 views

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ScottU1 (Illinois)
Posts: 3

Posted:

Hi, new here. Also new to HOA board. HOA is brand new. I am the treasurer of the 4 member HOA board which is just getting started. Do any of you folks who are on the hoa boards have computer based management/accounting programs? We are a very small HOA (23 properties/members), so we can’t justify an expensive web based service. Thanks and looking forward to some experienced advice on this.

ScottU1 (Illinois)
Posts: 3

Posted:

I must apologize, as in looking down through topics, I found the bookkeeping advice thread. After reading through that, will simply add my email address hoping someone will have specific info on the type of software i am seeking.🙂 [email protected]

TimB4 (Tennessee)
Posts: 21,059

Posted:

Scott,

I was treasurer in a 130 home development.
I did all the work on a spreadsheet.

If you would like to take a look at it, email me.

[email protected]

TimB4 (Tennessee)
Posts: 21,059

Posted:

Oh, welcome to the forum.

MichaelT21 (Arkansas)
Posts: 200

Posted:

I was going to say the same - stick with a software package that is the most usable by all. For me, that would be the software giant that makes spreadsheet software. (We can't name business names here).

I've been the treasurer for non-profit orgs where previous folks use a common bookkeeping software. Problem is, I became treasurer and didn't know how to use it, and didn't want to put the effort into using it. So I quit. I wished that they had used basic spreadsheet software because it would have been much easier for me to learn and I may not have quit.

WendyM5 (North Carolina)
Posts: 1,522

Posted:

there are a few HOA apps for smartphones. they seem pretty user friendly

vis ta vie

JohnC46 (South Carolina)
Posts: 14,265

Posted:

Scott

With so few units, I assume you are self managed. The hard part of being self managed is getting someone to do the work and keep doing it. My suggestion is you hire a bookkeeper for a few hours a week and let them track/record all deposits, payments, etc.

ScottU1 (Illinois)
Posts: 3

Posted:

Thank you guys for your responses and info. I used a computer based program for 400+ apartment property management many years ago and it was extremely user friendly while being very comprehensive. (Unfortunately I can’t remember the name of the program). I was hoping to find something like that, but if none of you folks are aware of that type of program, maybe none exists anymore.

MichaelT21 (Arkansas)
Posts: 200

Posted:

Quote:

Posted By ScottU1 on 01/18/2023 1:44 PM
Thank you guys for your responses and info. I used a computer based program for 400+ apartment property management many years ago and it was extremely user friendly while being very comprehensive. (Unfortunately I can’t remember the name of the program). I was hoping to find something like that, but if none of you folks are aware of that type of program, maybe none exists anymore.

We are not able to name companies on this website.

DouglasK1 (Florida)
Posts: 2,046

Posted:

Quote:

Posted By JohnC46 on 01/18/2023 8:33 AM
Scott

With so few units, I assume you are self managed.

It seems a bit fuzzy to me whether this is a 4 member HOA, or they have a 4 member BOD. If the latter, that could lead to a lot of tie votes.

Escaped former treasurer and director of a self managed association.

TimB4 (Tennessee)
Posts: 21,059

Posted:

Emphasis Added

Quote:

Posted By ScottU1 on 01/17/2023 9:50 PM

Hi, new here. Also new to HOA board. HOA is brand new. I am the treasurer of the 4 member HOA board which is just getting started. Do any of you folks who are on the hoa boards have computer based management/accounting programs? We are a very small HOA (23 properties/members), so we can’t justify an expensive web based service. Thanks and looking forward to some experienced advice on this.

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