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TerisaG (California)
Posts: 10
Posted:
I decided to run for president of my HOA mainly to rid us of the current property manager who is committing improper acts to profit off of our HOA. When I asked to be added to the ballot, the property manager sent back a felony complaint against me from 2001 for assault with a deadly weapon. The felony charge was eventually dismissed. The property manager has sent out the case file to an unknown numbers of members and our insurer to avoid me from being elected. The case file is not public record but was obtained unlawfully by the property manager's attorney without my knowledge or consent. Is this good grounds to sue the HOA for the property manager's removal since he has altered the election using unlawful means?
JohnT38 (South Carolina)
Posts: 1,631
Posted:
Quote:
Posted By TerisaG on 01/05/2023 2:40 PM
I decided to run for president of my HOA mainly to rid us of the current property manager who is committing improper acts to profit off of our HOA. When I asked to be added to the ballot, the property manager sent back a felony complaint against me from 2001 for assault with a deadly weapon. The felony charge was eventually dismissed. The property manager has sent out the case file to an unknown numbers of members and our insurer to avoid me from being elected. The case file is not public record but was obtained unlawfully by the property manager's attorney without my knowledge or consent. Is this good grounds to sue the HOA for the property manager's removal since he has altered the election using unlawful means?

Personally, I think you need to talk to a lawyer and this site is not intended to handle legal questions.
ElleN (Idaho)
Posts: 4,420
Posted:
If this went to court, I would be surprised if the case file is not public record. HOA Boards and managers can use the most vicious of tactics, and often on the members' dime. Any member taking on the status quo must be ready for some serious, unseemly but generally lawful, retaliation. You could always do a lawyer consult to see if you have any recourse. Maybe it would be worth paying $1000 or so to an attorney to know what your options are, if any, regarding the release of this information.

As to suing to remove a property manager: Many hope they can do this, but the law says it's up to the board and the board alone to fire a manager. The only path left to you is to get on the board with others who also want the manager gone.
MelissaP1 (Alabama)
Posts: 13,836
Posted:
Can you explain the relationship of the PM to the HOA your HOA has? Are you still developer controlled? Typically a PM is hired by the HOA to help them manage the HOA. The PM should have little role in elections or some HOA procedures.

I believe the ENTIRE HOA board needs to review the PM's contract. Need to see the end or renewal date on the contract. Find 2 to 3 other PM companies to get bids. This way when the date comes around to end the contract the HOA will have options with a new PM company. This would be the most beneficial outcome for everyone involved.

Now I can't speak if your arrest was or was not "public knowledge". If it was ever published in a newspaper or put on the news, hard to argue "not public information". Also people can CHOOSE if this is something that would make them NOT vote for you. Most of the time ONLY requirement to run for a board position is to be in good standing with your dues and be on the title. Otherwise, unless there are legal reasons in your state or federal level, not sure how a previous criminal record has any bearing.

Any lawsuit you have would be YOU and the PM, most likely not with the HOA. The PM could be considered "slandering". Which is a criminal offense. This is something you would need to consult a lawyer in pursuing a lawsuit against this person on a PERSONAL level. Suing a HOA is suing yourself and your neighbors. Plus this sounds more like a personal issue.

I briefly went through a similar situation. Did not commit any crime. However, someone went around telling people that I had. Later they had to reveal they had lied about all of it. After that no one believed much what that person said. It sucked but I knew the truth. Others will too.

Former HOA President
SheliaH (Indiana)
Posts: 6,964
Posted:
Criminal charges usually are public record, even if the charges are ultimately dismissed - anyone can go to a criminal court database and have a look, and don't need to tell you or get your permission. If you can prove this was unlawfully obtained (just become someone said that's what happened doesn't necessary mean it's true), you could file a complaint against the attorney with the bar association.

On a broader note, have you looked into having that expunged from your record, since the charges were dismissed? In some states, the law has changed to allow people to petition for this because they keep getting jammed up from an old felony during a background check for a job or apartment, or voter suppression laws were written to discourage these folks from voting although they've lived honest lives since then. Talk to a criminal defense attorney to see if that's an option in your area.

All of that said, you can't sue the HOA to compel it to remove the property manager. You might be able to sue the property manager for defamation of character, although you'd probably have to prove some sort of significant harm. Can you prove the property manager sent the case file to homeowners? If so, what happened after that (people looking at you sideways isn't comfortable, but you'll probably need more than that to show this has damaged your reputation in a big way. Talk to your attorney for more options.

And talk to the board about this - they should be overseeing the election anyway. Was there a deadline for interested people to submit their names for voting consideration, and did you do that on time? If so, it would appear to me you should be on the ballot.


If it is not right do not do it; if it is not true do not say it. Marcus Aurelius
KerryL1 (California)
Posts: 14,550
Posted:
I'm not in any legal line of work.But, since the felony compliant was dismissed, isn't the PM's sending out to owners 20 y.o charge against you some kind of defamation of character? I agree with ElleN that it might be good to pay a lawyer to advise you of your rights, if any, in this situation. What kind of lawyer??

If your PM works for a management company, you might consider meeting with the owner/CEO and showing them the evidence of what their employee did. If, of course, you have nay other evidence of the PM acting improperly for financial gain, submit that too. I don't know this either, but perhaps the MC owner needs to act to erect their CAM certificate, etc.?

In any case, it seems like this is an issue between you & the PM. I don't think, that, even if elected, you'd be able to convince the rest of the Board, of which you'd be only one vote, to sue the PM. Possibly you'd be able to convince the Board to fire the PM.

Meanwhile were you on the ballot? Our HOA requires a written candidate statement, etc., to be on the ballot. What do your Election Rules,--required in CA -- require. Just asking someone wouldn't get anyone on a ballot here. In addition, in general, folks don't run in an HOA election to be president. They run to be on the board of directors. Among themselves, directors usually choose a president in an open meeting.
KerryL1 (California)
Posts: 14,550
Posted:
I'm not in any legal line of work. But, since the felony compliant was dismissed, is the PM's sending out to owners a 20 y.o dismissed charge against you some kind of defamation of character? I agree with ElleN that it might be good to pay a lawyer to advise you of your rights, if any, in this situation. What kind of lawyer??

If your PM works for a management company, you might consider meeting with the owner/CEO and showing them the evidence of what their employee did. If, of course, you have any other evidence of the PM acting improperly for financial gain, submit that too. I don't know this either, but perhaps the MC owner needs to act to protect their CAM certificate, etc.?

In any case, it seems like this is an issue between you & the PM. I don't think, that, even if elected, you'd be able to convince the rest of the Board, of which you'd be only one vote, to sue the PM. Possibly you'd be able to convince the Board to fire the PM.

Meanwhile were you on the ballot? Our CA HOA requires a written candidate statement, etc., to be on the ballot. What do your Election Rules,--required in CA -- require. Just asking someone wouldn't get anyone on a ballot here. In addition, in general, folks don't run in an HOA election to be president. They run to be on the board of directors. Among themselves, directors usually choose a president in an open meeting.
KellyM3 (North Carolina)
Posts: 2,239
Posted:
I've never read an HOA issue like described here. I don't think you can sue your HOA to break a contract with a property manager. As for the manager's tactics in doxxing you, that's interesting and very dirty pool on the manager's behalf. Good luck with this.
KerryL1 (California)
Posts: 14,550
Posted:
Kelly's note causes me to wonder if a CAM tears down a candidate for a board position to owners, isn't against a CAM's Code of Ethics?? I think I've read that certified community manager must be absolutely neutral in elections.
SheliaH (Indiana)
Posts: 6,964
Posted:
If the property manager's a CAM, that could be another option by notifying the certification agency. And if the property manager has a supervisor, the OP should definitely contact him or her as well.

If it is not right do not do it; if it is not true do not say it. Marcus Aurelius
MelissaP1 (Alabama)
Posts: 13,836
Posted:
I just caught the OP said running for President. Is the process not you run for a board position first then amongst the board members elect the officers. So you do not run for an office position but for on the board.

Plus police can not drop charges. They can only create them. It is up to a court of law to enforce the charges or to drop them. So you can be charged for a crime by the police on record. It will be a judge or jury decides to not press them.

There may be a rule about criminal past being a factor in elections. Some HOA do not allow for people to run if they have a record. We do not know the full details here. Can not tell if that is something the HOA has as a restriction. If the person is not convicted of a crime I say they are clean. If they have a conviction and time served they may be clean too. However, if you are being charged and convicted then not so clean.

Former HOA President
CathyA3 (Ohio)
Posts: 6,299
Posted:
I agree with others that the CAM's actions are unethical and possibly a violation of whatever code of conduct that may be required if they have professional certifications. And depending on what was actually said, it can be defamatory. Accusing someone of committing a crime is per se defamation, and if it would go to court, damages would be assumed - the person who has been defamed does not have to prove that damages occurred. I can see why a homeowner would want to sue over this. However...

An HOA is a corporation and the board has the final say about hiring and firing a CAM. Anyone can sue anyone else for any reason - but that doesn't mean that the case would go anywhere. The aggrieved party *would* possibly have a valid case for suing the CAM directly. They should preserve any evidence they have - such as anything that was put in writing - and have a talk with a lawyer about whether or not this is worth pursuing. "Worth pursuing" may include things like a career being damaged because of rumors.
JohnC46 (South Carolina)
Posts: 14,265
Posted:
Terisa

Typically hiring a new property manager must have a majority of the BOD agreeing to. Typically a President will sign the contract but they alone cannot fire the PM.
JerryD5 (Colorado)
Posts: 218
Posted:
The management company probably has access to LexisNexis (or similar database) or the ability to run a criminal background check. Most companies have an account for those type of services. I would probably bet that is how the PM was able to discover it. Another possibility is they paid for a report out of their own pocket to gather dirt on the OP. Proving it is a different story. I would definitely bring it up with their supervisor or MC owner.
JeanneH3 (North Carolina)
Posts: 158
Posted:
If the property manager sent other members a copy of a file of your arrest but failed to include the dismissal, this may be a case of libel per se. Falsely accusing someone of committing a crime is considered so libelous that damages are not needed to prove harm to reputation. I know this because my business lawyer had to take on a company whose employees libeled me claiming I had committed a serious crime. The company made a settlement I am not permitted to discuss and the CEO wrote a grovelling apology I can publish anywhere I want.

It can cost between $2K - $4K to hire an attorney to send a demand letter to the property manager and you do ask for money to cover attorney's fees in that demand letter.
LoriM15 (Florida)
Posts: 1,009
Posted:
In Florida, a person who has been convicted of a felony and hasn't had their rights restored for at least 5 years is ineligible to run for the board. It could be that the PM was doing a check to make sure there wasn't a felony on the record. If they shared the record with anyone but the board members then that's a problem, however, I can see the PM checking with the insurance agent for clarification because of the Directors and Officers insurance.
MaxB4
Posts: 3,513
Posted:
I've been an association manager for 14 years and have owned my own for the past 8. I have never run a background check on anyone in those 14 years, never had a reason. It is possible that the manager is also a property manager handling rental properties also. People here confuse property managers and association or community managers. We are different in a number of ways.

I would legally go after the PM and see who they hide behind, their attorney or the association attorney. If they hide behind the association's attorney, that probably means the Board or a board member authorized the background check.

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