How to associations/boards share fiancial documents

The process of requesting, no begging, for association data in our association in NH is very demeaning to owners when all we are doing is asking for access to our own data and this access is protected by the NH Condo Act. The owners are made to feel subservient to the BOD. Plus, the BOD is wasting too much time just servicing and often trying to deny access to documents.

I'm wondering if any HOA's have a better system for centralized document storage with a user interface to access these documents.

Do any of you have a self service process to access your HOA documents or use an outside vendor subscription service to store and index the association documents? Perhaps using a service that owners would be provided individual user level READ access?

Our documents are currently all over the place and many can't even be located due to the fact that the BOD uses private email accounts and their own personal computers to store association data.

Thanks

Our protected website includes financials, minutes, board agendas, executed contracts and mush more. but your board has to want to supply this serve. Our MC manages the site, and our PM updates it.

Thanks,

We have a website and I did an overhaul of the site 2 years ago to make it more secure. Now each owner has individual user credentials to access the secure data on the site. Perhaps our HOA has additional finacial records that some don't have and the website just doesn't see like a good place for long term storage. The website is great for posting the lastest reports, but really in not intended for long term storage.

I was wondering if any organization used a cloud service.

Our HOA has a for-profit commercial business on top of the normal non-profit data and unfortunately they have blended the finances together and that was discussed in another post. We have payroll, Cost of Goods reports, income reports and perhaps separate tax returns for the non-profit and profit businesses and we also have things like liquor licenses. I recently discovered through lack of good document controls that we have been selling liquor with an illegal license for 5 years and the liquor codes state that this is a class B felony.

Just would like to see a better handle on this stuff.

what a mess, just close down the business if it's loosing that much. ridiculous because that means owners are basically subsidizing it.

there are tons of free document sharing websites just google it
don't be surprised when google drive comes up as the top listing, funny how that works.

most people will never look or download the files so I wouldnt' spend a lot of time trying to make it all nice and organized.

We presently have an association website with that information available monthly.

Thanks,

I think the real issue is the commercial business complicates the reporting. The non-profit side of the association reporting is fine, it is the commercial business that is a mess.