Community Manager Making Motions?

At last night's open board meeting, instead of directors making all motions, our full-time onsite General Manager (PM) made several. A director then would say, "so move." It was then seconded, etc.

I served on the board for a number of years and I've never seen this before nor have seen anything about such conduct on this forum. We do not follow Robert's rules or any other parliamentary procedure, but do the basic motions, call to order, adjourn, etc.

My understanding is only members of the board make motions. Has anyone here seen it differently? Or practices this differently? Sure, I'll look it up, but want to know about your board meetings.

seems odd, but would the meeting be different if someone else was making the motions? Most of the time all that stuff is just a formality and has no effect on end results.

For the HOA's we attend meetings, we handle as Bill described, just to get things moving along. But, as Bill said, the Board's make the motion, we just make the push.

First, I am not a property manager, I am a community manager. Second, if I agreed and do as Bill does, why wasn't he condemned? Oh, that's right, I pick on you.

I was simply being snarky to Max.

It bugs him that I have taken over a good portion of the property manager (ahem, community managers) job. I know it annoys him that we don't invite our property manager (ahem, community manager) to our Board meetings.

I think what you do is probably just fine for those associations that need the push, which is probably the majority of associations.

Our PM will attend our BOD Meetings when requested to but only once have we requested such as this was during the transition to a new PMC. The president meets with the PM at her office 2-3 times a year. The PM does attend our Annual Meeting to present our financials. I know there are some BOD's that have their PM run all meetings. I think many of those BOD's do not know or are scared of what they are doing. Other BOD's do not want to do the work. Different strokes for different folks.

Thanks to Bill & Max, who stuck to my topic. I did look up the issue and found (as I thought) that only board members may make motions. As Bill & Max suggest, some boards' director just don't know how to state motions. That is the case with the Board in my HOA. Two directors of the 6 who attend are new, a 2nd doesn't seem to want to learn anything, and the two most "experienced"-- the former & current president seem to have an inkling.

I've suggested to the president in an email (I was a long-time director; he does seek my advice) that potential motions be on the agenda item request form that must accompany non-routine agendas. He can then nudge the agenda writer or any director to make a motion. Or he can.

Our PM is full-time onsite and meeting attendance and minute writing is in our contract with our MC. He's not knowledgeable about HOA meetings, so I suspect a new ignorant director gave him the advice?

MichaelT's PM only works for them a few hours a week and I wouldn't think could add much to his meetings, if anything.

Per JohnC, I too have heard of PMs presiding at meetings, but not actually making motions. Many years ago, we had a PM who might as well have been presiding. The directors hardly ever had anything to say and didn't know how to do much of anything. We owners who attended these open board meetings got rid of them partly due to their seeming ignorance of our HOA's business.

I hope I didn't come off as criticizing PM's presiding or basically running board meetings. To me it shows that your take seriously the needs to the associations you (& Max) manage--your clients and try to do what's best for them.

Yes, I might have mentioned draft motions in the directors report with non-routine agenda items. No longer having access to drifters reports, I don't know if they're included much.