expectations of mgt company

Our old mgt company would call our members to help us meet quorum. Is that something mgt companies do normally or did they go above and beyond?

The new company's contract says: Organize meetings of owners including the preparation of notices, agendas, and other necessary documents.

Guide/assist board in performance of their obligations.

Assist board, to extent practical, assist in administration of provisions of declaration, etc.

I just paraphrased some of the contract above. I guess it can be interpreted different ways.

thank you for your input.

I would agree that few (i.e., none) management companies call homeowners as cold calls to get them to come to a meeting. First of all, nobody calls each other anymore. Second, it'd take more time that the management company probably has for your account.

However, you can ask your management company if they can text-message (SMS) blast invitations to come to the meeting. If they have the capability, that might be an effective way of reaching everyone in your community without taking huge amounts of time. Ours does not have that capability.

With others, Our PM does an eblast and the Annual meeting also is well-publicized on our website. How many members are in your HOA? Phoning each would be a complete waste of the PM's time.

Ever since CA required absentee ballots be sent out to Owners, which do count towards quorum, our HOA never has trouble reaching quorum.

As a management company, we will send out nomination forms, notice of meeting, ballots and provide necessary information to whoever the inspector of elections will be. Unfortunately, a number of boards don't want to reach quorum so they can stay in power. This happens more often than you think. That is why we stay out of the politics of an election.

Unless specified by law or one's Bylaws, returned ballots may or may not count toward Quorum. It is easy enough to make a returned ballot count toward Quorum. The Ballot just has to say so.

John

Many governing docs are not updated when state statues are, so looking through one's Bylaws ain't the answer.

I have a number of self managed HOA that think the can still do Action Without a Meeting because it says so in their Bylaws.

Our quorum is 50%. We can hit it by absentee balloting, calling owners, and knocking on doors. Meetings never get to quorum. Usually we are under 20%.