Who is responsible for Annual Meeting minutes?

Curious to get your opinion about who is responsible for the annual meeting in this circumstance:
- Secretary resigned shortly before the annual meeting due to health issues
- President ran the meeting and her term ended when the new board was elected at the annual meeting
- Vice President and Treasurer were in the middle of their terms, and are the "carry over" board members.
- Remaining 3 board members are newly elected.

Thanks!
Yvonne

At the very least, the presiding officer should have asked someone at the meeting to keep the minutes.

Thanks! The meeting happened in mid-September and it's one of those things that fell through the cracks. Not a big deal, but I was wondering what the "official" answer would be.

Remember in many HOA the President can not act as Secretary. That may mean they can not take the notes. The other officers or a volunteer can do it.

Really, and where did you read that from?

Some documents will state that officers can't hold multiple office, but there is NOTHING that says that they can't minutes on a one off basis, or even take notes. Are saying as your time as president you never took notes, wouldn't surprise me.

But the question was "who is responsible" for the minutes. This would reside in the presider of the meeting to have things organized. It is a matter of delegating to hold a organized meeting.

It was states that Secretary does meeting notes as responsibilities. So how can President do it if can not act as Secretary?

Right, I do know the question, Max. IMO, the board is responsibie to make certain someone takes meeting notes.

Melissa has gone off the deep end. But it's clear that she should never take meeting notes.

And also, tho' I think it a bad idea, re-read my: "But the prez certainly CAN write meeting minutes. Whoever volunteers won't have the office title of 'secretary.'"

Agree with Aug. don't sweat this, but make sure someone writes them. Do know, in addition, they should be approved by the membership since it was a members meetings.

Perhaps this never happened when you were prez, Melissa. But board secretaries do miss meetings. So the board appoints or perhaps the president delegates note-taking to someone. Might be another director, might be herself if no one else will do it, might be an owner in attendance.

But it is the board for board meetings, that later approves those draft minutes with their vote. No one abstains if they were absent, unless they see something they behoove is wrong with the draft minutes. The president and the secretary sign the approved minutes no matter who wrote the draft minutes. And no matter if neither was present at the meeting.

Do you think meeting should be called if the sec'y is absent, Melissa? Where did the "go to court" thing come from? So silly.

This isn't about quorum, Melissa. Do you think the law says a meeting must be canceled if the sec'y is absent?