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MichaelT21 (Arkansas)
Posts: 462
Posted:
Had a big board meeting with lots of homeowner attendance last night.

My arch-rival used it as an opportunity to publically chew me for "lack of transparency", "running the association into the ground", and "abuse of executive session".

Sigh.

This is a thankless job. I give tons of time for the community to make our neighborhood look better, which I am proud of the result, and the thanks that I get is to get grief at meetings.

Such is life I suppose.
SheliaH (Indiana)
Posts: 6,964
Posted:
Considering all the conversations you've posted about doing this and that "because you're the CEO", usually not consulting your colleagues "because they don't want to do anything outside the meeting", why are you shocked, shocked by this? If your previous posts are correct, your community HAS come a long way, but did you really think you'd get a box of cookies for this?

You're right, such is life - the more you do for people, it seems the more demanding they get. That's why you've been told over and over (and over) again to blot out the noise and continue to do what's right for the community. That said, your rival might have a point about "abuse of executive session" - some things should be discussed at open meetings, including uncomfortable conversations.

By now, you've read enough posts on this website to have some idea as to what's better suited for executive sessions vs. throwing everything in there because you seem to have an issue with people commenting or criticizing you. Most of the time, if you're NOT being criticized, it could be due to your not doing anything that's really necessary and challenging to people.

I believe some of us have also said it wouldn't hurt for you to take a month or two off to collect yourself and decide what you really want to do. If you want to stay on the board with all the apples and arrows that comes with it, great. If you'd rather step down as president, tell your colleagues and see if they step up in your place. If you're not going to listen to any of this and continue to come here and whine, I suppose that's also ok (better than running up your blood pressure), but sooner or later, you'll have to make up your mind.


If it is not right do not do it; if it is not true do not say it. Marcus Aurelius
CathyA3 (Ohio)
Posts: 6,299
Posted:
Yes, it's a thankless job. People tend not to value things that are free, which is another reason I support replacing boards with knowledgeable paid professionals.

Is your arch-rival willing to take your place, or is this another grandstanding "All Hat and No Cattle" type? Perhaps it's time that this person steps up and finds out what it's like.
KerryL1 (California)
Posts: 14,550
Posted:
"Arch rival" means someone who wants to replace you. Does that characterize this person? Or do you actually mean "arch critic?" Is this the former board member whom you've written about in the past (I think?)?

I think the executive session criticism is correct as you wanted the board to appoint a new director in ES. Some of us told you that that is wrong in some states and apparently in WA, your state. I believe you stated you were going to do it in ES anyway! This relates to lack of transparency

You've also brought up the gripers before, who huddle in bars and at bus stops. I think I asked you "how many?" You refused to reply.

You can't please all of the people all of the time is a cliche worth repeating.

So....was this large meeting in your playground? Or where? Another constant question of yours.
WendyM5 (North Carolina)
Posts: 1,522
Posted:
Well, just tell them you appreciate the feedback and what we really need is some more volunteers and ask if he'd like to step up to the plate and help.

yes it is thankless, and most people dont' care cause they dont' understand it.

vis ta vie
LayaS (Nebraska)
Posts: 249
Posted:
MichaelT21,

Being a volunteer for any endeavor is a thankless job. Although I have never served on a HOA board, I have volunteered for many, many activities during my lifetime. You have to volunteer because you want to do something good and not expect any accolades for your efforts. If you want the accolades, you need to switch your volunteer efforts to something where you will get some recognition. My sense is that you are frustrated because your hard work is not being appreciated. If you wish to continue to serve on your board in a leadership position, change your outlook. Just volunteer for the sake of your community. Don't expect your efforts to get recognized.
SteveM9 (Massachusetts)
Posts: 3,699
Posted:
We make everything transparent at our HOA.

All docs, contracts, expenses, etc..... basically everything are viewable by HOA members on our google drive. The more people know, the more they will trust what you are doing. If you hide things, they will distrust you. Being a board member/officer and having a tiny amount of people who know things........keeping things secret is about the worst thing you can do.
KerryL1 (California)
Posts: 14,550
Posted:
Amen, Steve!
MelissaP1 (Alabama)
Posts: 13,836
Posted:
Agreed Steve. I always use this as an example. It is like leaving your checkbook open on the dining room table. Your kids and spouse can see it and spend from it. So when you say "We have no money for that "Xbox"" they can see it. Your family then can figure out how to get money for it. The budget is the family budget. This coorelates with what a HOA budget is. Everyone chips in and everyone gets the bill.

I also have to agree with your "rival". Some of what they seem to be saying may be pretty true. You can't keep everyone under your thumb. There are 4 other fingers that need something to do.

Former HOA President
MichaelT21 (Arkansas)
Posts: 462
Posted:
We're transparent. Our Board meetings are open to all. We send out Zoom links to every homeowner about three days in advance of the meeting so anyone can attend. We publish meeting minutes promptly and regularly so people who don't want to attend can read the minutes. All decisions are made in open session.

The only thing that is done in executive session is discussions on matters that relate to privacy: Compliance, delinquent accounts, and hearings from homeowners. Sometimes these take a long time to get through but we are thorough and careful. We only discuss these matters during executive session, we make the decision during open session.
MelissaP1 (Alabama)
Posts: 13,836
Posted:
How do you release meeting notes promptly without board approving them?

Former HOA President
MichaelT21 (Arkansas)
Posts: 462
Posted:
Quote:
Posted By MelissaP1 on 10/06/2022 6:44 AM
How do you release meeting notes promptly without board approving them?

Promptly means that we have monthly meetings and release meeting minutes immediately after they approved at the following meeting.

Yes, there is a one month delay but that is much better than previous Boards that did not release meeting minutes or took six months to release them.
KerryL1 (California)
Posts: 14,550
Posted:
So, MichaelT: did your board discuss, deliberate, debate and elect a new board member in executive session?

Where did you hold this meeting? Am curious since you're brought up this topic numerous times.

What is your "arch rival" or arch critic who complained so much at this meeting.

Meeting approval of minutes sounds just like ours & I imagine most in the country. In CA, if the minutes aren't approved in 30 days (perhaps the board meets quarterly), a draft set must be provided to owners upon their written request.
MichaelT21 (Arkansas)
Posts: 462
Posted:
Quote:
Posted By KerryL1 on 10/06/2022 9:55 AM
So, MichaelT: did your board discuss, deliberate, debate and elect a new board member in executive session?

Where did you hold this meeting? Am curious since you're brought up this topic numerous times.

What is your "arch rival" or arch critic who complained so much at this meeting.

Meeting approval of minutes sounds just like ours & I imagine most in the country. In CA, if the minutes aren't approved in 30 days (perhaps the board meets quarterly), a draft set must be provided to owners upon their written request.

We, in open session, discussed the process of recruiting a new Board member. Our PM will send an e-mail blast to the entire community soliciting for new Board members. We have one open position now and then 3 of us will be up for election/re-election in January.

I'm not sure how we will discuss the names of the people should we get more than one person interested in being appointed to the Board. Maybe we will ask them to submit a letter of interest that we can share at a Board meeting. Likely, we will only have one and then it's a simple vote to vote that person on the Board. The vote will absolutely be in open session. I'm fine with sharing any information in open session provided by the prospective board member as long as they submitted it knowing that will be presented in open session. The big thing is I don't want to share gossip in open session, our Board meetings are business-like and not gossip sessions.

The arch critic is the former President who led out association for a number of years.

Meetings are hybrid meetings. Board mmebers can attend via zoom or come to my house. Homeowners attend via Zoom. We had 18 homeowners present at the last meeting due to a hot button topic that was shared in the e-mail blast in advance.
MichaelS56 (Minnesota)
Posts: 859
Posted:
We spend a lot of time building trust between the Board and the Owners. We have a monthly newsletter that is full of information if an owner decides to read what is happening within the association. Our Board meetings on are zoom and anyone can attend. We have a number of non-voting committees that do many tasks to help the Board and also to assist in keeping the association looking good. Thursday night our annual meeting lasted 45 minutes with 60% of the owners in attendance. The last item on the agenda is the question-and-answer session and we did not have one question.

Building Board trust within the Association is absolutely vital.

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