MichaelT21 (Arkansas)
Posts: 462
Posts: 462
Posted:
Prior to me joining the Board, I requested copies of meeting minutes of Board meeting in 2018, where an issue important to me was to be discussed. The property manager (previous company) declined to provide a copy of the minutes saying that she didn't have them. I asked several times and pointed out the legal requirements to provide copies of the minutes, and my requests were rebuffed.
About a month ago, I started the process to obtain all of the documents and records that the previous property management company had. I recently received the files and there, lo and behold, was the meeting minutes that the previous property manager claimed not to have!
Upon further investigation of the records provided, I found some records that were of interest to me marked "not for public distribution". These involved the notes that an arborist company made regarding trimming of association-owned trees in our neighborhood. Clearly, this was not a non-public document, but since I had asked for trees to be trimmed and/or removed, the previous Board decided that it was best for me not to ever see these association documents.
I don't think there is anything we can do about a malicious or inept (or both) previous board, but wanted to check?
About a month ago, I started the process to obtain all of the documents and records that the previous property management company had. I recently received the files and there, lo and behold, was the meeting minutes that the previous property manager claimed not to have!
Upon further investigation of the records provided, I found some records that were of interest to me marked "not for public distribution". These involved the notes that an arborist company made regarding trimming of association-owned trees in our neighborhood. Clearly, this was not a non-public document, but since I had asked for trees to be trimmed and/or removed, the previous Board decided that it was best for me not to ever see these association documents.
I don't think there is anything we can do about a malicious or inept (or both) previous board, but wanted to check?