Removing a resident's information from ALL HOA files

One of our vocational dissidents has requested the following:

"Please have my email address and phone number removed from all HOA, board, and committee files and correspondence."

I won't go into detail on the many ways they've practiced their dissidence, I don't have all day to write it out, but I would like your input on how to communicate with this person the fact that we can't remove them from ALL files and correspondence. After all, they're still a resident.

They were on a committee up until the point they sent the email with their resignation and request quoted above. I can easily remove them from that email list.

They are a member of our neighborhood web site where we post a mix of official HOA news, board and committee minutes and general neighborhood info. I can remove them from that web site since official information also comes through an email list.

I can easily remove them from the online contact list that all homeowners have access to. We already have some homeowners that didn't want either/both their ph# or email shared.

I shouldn't/can't remove them from the official HOA to homeowner email list as that's where official communications from the board to homeowners is sent out. We don't use USPS except for super-important updates like annual meeting related mailings.

The point being that I don't think we should have to comply with the "all" part of the request as there is some communication that needs to happen from the HOA and having to spend the time (and $) to mail a single resident routine communications seems to be an onerous requirement.

Also, there's no way we're going to go through every HOA record and redact her information.

My intention is to remove them from the obvious lists and have a response available in case they later come back with "I told you to remove my information from ALL ..."

TIA

Email addresses are not required to be given to the HOA or anyone. Phone #'s if listed in a public source like a phone book not much can do about that. It's public. Their HOA address is PUBLIC and what makes them a member. So it's not like that can't be openly found simply by walking by.

I would tell them that the HOA can't remove information that is not already public knowledge. Which is resident address and phone number if listed. Everyone's address is available upon request in a HOA regardless if we like it or not. However, email addresses and unlisted #'s are not.

But hey if their house catches on fire or is destroyed by a tornado while they are not home. Not the HOA problem for not contacting them. They are only provided the HOA address which just happens to be burnt down or missing... Too bad so sad you did not provide that information...

Explain that they are records of the association and should not be altered.
However, you will not provide the email or phone number to anyone without a court order.

That could get interesting since it could conflict with requirements to provide association records to owners if requested.