Annual

Started by JohnC73 • 4 replies • 183 views

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JohnC73 (Massachusetts)
Posts: 344

Posted:

Are there any HOA's that conduct the annual meeting and annual vote on the same day while allowing proxies(both general and directed) and amendments to articles? Thanks to this forum I recently discovered "directed proxies" and they are causing a minor disturbance.

A little background. Our annual meeting is governed by roberts rules which forbids proxies, but the NH Condo Act requires proxy voting be allowed. So, we have joined our mutually exclusive roberts rules annual meeting with proxies and this doesn't work well, especially with "directed proxies". Nobody questioned our process until I brought up "directed proxies".

During our annual meeting and voting day articles get debated and about 10% of the articles get amended so they are different than the articles on a "directed" proxy. The solution the Secretary has come up with is to void the "directed" proxy vote on any amended article. For this reason the BOD is telling owners that a "general" proxy is better which is not true.

My thinking is that our voting ballot should be finalized BEFORE voting day and amending articles should happen BEFORE voting day.

Any others that allow proxies and amended articles on the same day as the vote? If yes, how do you handle "directed" proxy if an article changes?

How this makes sense,
Thanks
John

JohnC73 (Massachusetts)
Posts: 344

Posted:

I hit send before changing the subject and don't know how to edit it.

JohnC73 (Massachusetts)
Posts: 344

Posted:

I recreate this post with an updates subject - please remove this post.

CathyA3 (Ohio)
Posts: 6,299

Posted:

Depending on how extensive the amendments are and how thoroughly the community has been informed about them ahead of time, I recommend doing separate meetings with their own published agendas.

Our annual meetings usually take a couple hours, and they're usually straightforward: attendance/introductions, board reports about the previous year and general plans for the year ahead, election, and homeowner forum.

Amendments, on the other hand, are a big deal and are less easily corrected than an unwise election. They typically require approval by a super-majority of owners, and the meeting nay have different quorum requirements from the annual election. If that weren't enough, you don't want a long meeting at the end of the day when people are already tired and may not giving important topics the attention they deserve.

CathyA3 (Ohio)
Posts: 6,299

Posted:

DUPLICATE POST. Please respond here: https://www.hoatalk.com/Forum/tabid/55/view/post/postid/333035/forumid/1/Default.aspx

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